C20110719                                                                                                                  July 19, 2011

 

The Board of County Commissioners met in regular session at 9:00 am with all members and the County Clerk present.

 

Marty Long made the motion to give Bob Wilson Memorial Grant County Hospital $500,000 from the general fund.  The funds had been levied in the 2011 budget.  Carl Higgs seconded the motion, and it passed unanimously.

           

Carl Higgs made the motion to approve the minutes of the July 5 and July 15, 2011 meetings, along with the claims against the various funds of the county.  Marty Long seconded the motion, and it passed unanimously.

           

Discussion was held on two upcoming meetings that were on the same day.  The commissioners decided the WEKANDO meeting in Hugoton will be attended by Commissioner Higgs and Commissioner Long, and Commissioner McHenry will attend the ATCi meeting in Ulysses.

 

The Ulysses News sent information to the commissioners asking if the county would participate in the new issue of "Experience Grant County" at a cost of $529.  Carl Higgs made the motion to participate in the advertisement at a cost of $529.  Marty Long seconded the motion, and it passed unanimously.

 

Lori Deyoe, Ulysses Bit and Spur Club, presented a contract for the use of the rodeo arena.  The new Bit and Spur board members would like a contract between Bit and Spur, Grant County and the user of the arena.  Commissioner Long asked for an example of someone this contract would apply to.   Ms. Deyoe told commissioners it would apply to anyone wanting to hold an event for profit.  It was the consensus of the commissioners to approve the use of the new contract.

           

DeDe Lane, Purchasing Agent, gave her monthly report of purchases.  She was concerned when vendors send invoices to each department and not to her.  She also presented a list of departments not using her for purchases.  The commissioners reviewed the list and no action was taken.  Ms. Lane presented a proposal from CivicPlus to upgrade the county website.  It was the consensus of the commissioners not to update at this time.  DeDe shared a one month history report of website visitors.  The commissioners would like to continue seeing the report with more details, such as pages the visitors were viewing.  Ms. Lane requested permission to come in occasionally on Saturdays and work.  No action taken.

           

Rita Gee, Treasurer, met with commissioners.  Carl Higgs made the motion to recess into executive session for 10 minutes to discuss non-elected personnel.  Marty Long seconded the motion, and it passed unanimously.

           

Scott Selee, Southwest Kansas Local Environmental Planning Director, met with commissioners to discuss Grant County's participation in the environmental program.  Mr. Selee presented his 2012 budget and requested a contribution of $2,000 from Grant County.  Commissioner Long asked for Grant County statistics.  Mr. Selee explained how the certifications and permits worked and told the commissioners he investigated 4 or 5 septic systems a year for Grant County.  Mr. Selee thanked commissioners for their support.

           

Marty Long made the motion to recess into executive session for 15 minutes to discuss non-elected personnel.  Carl Higgs seconded the motion, and it passed unanimously.

           

            David Black, County Attorney, presented a real estate agreement for the commissioners' approval.  The contract would allow Dr. Joseph Maple and Paula Maple to purchase lots ten (10) and eleven (11) in block forty-six (46) in the City of Ulysses, Grant County, Kansas for $8,000.  Commissioners approved and signed the contract.

           

            Marty Long made the motion to recess into executive session for 30 minutes to discuss non-elected personnel.  Carl Higgs seconded the motion, and it passed unanimously.  After 30 minutes the meeting continued in open session.

           

            The commissioners recessed for lunch.  Commissioners Long and Higgs met at Park View Assisted Living with the City of Ulysses officials.    Commissioner McHenry was unable to attend.  Those attending from the city were: Thadd Kistler, Mayor; Daron Hall, Administrator; Dana Cotherman, City Clerk; and Council Members, John Battin, Tim McCauley, and Janet Stewart.  General discussion was held.

           

            The commissioners reviewed the submitted budgets and discussed the upcoming budget workshop with the county's auditor. They will have a special budget workshop with the county's auditor on Tuesday, July 26, 2011 at 9:00 am.

 

            Marty Long made the motion to recess into executive session for 30 minutes to discuss non-elected personnel.  Carl Higgs seconded the motion, and it passed unanimously.  After 30 minutes the meeting continued in open session.  Commissioner Long asked the clerk to send a memo to all elected officials and department heads discontinuing the mandatory use of the purchasing agent.  Commissioner Long further stated the use the purchasing agent is strictly on a volunteer basis.

           

Marty Long made the motion to adjourn at 2:25 pm and to meet again in regular session on August 2, 2011.  Carl Higgs seconded the motion, and it passed unanimously. 

 

 

 

___________________________                              ____________________________

Sheila Brown, County Clerk                                        Linda McHenry, Chairman