C20110607 June 7, 2011
The Board of County Commissioners met in regular session at 9:00 am with all members and the County Clerk present.
The monthly department head meeting was held with the following in attendance: DeDe Lane, Purchasing Agent, Kristy Frazee, Health Department Administrator; Tom Fuhrmann, County Appraiser; Jerry Jo Deckert, EMS Director; Randy McCauley, Road Department Administrator; Rita Gee, Treasurer; Mary K. Sullivan, Register of Deeds; John Crosby, Fire Chief; Richard Banes, City/County Inspector; JD Neufeld, Civic Center Manager; David Graber, Transfer Station Manager; and Lance Babcock, Sheriff. Linda McHenry led with the Pledge of Allegiance and JD Neufeld gave the prayer.
Carl Higgs made the motion to approve the minutes of the regular May 17 meeting, along with the claims against the various funds of the county. Marty Long seconded the motion, and it passed unanimously.
Barb Hanson, Food, Drug and Lodging Surveyor for the Kansas Department of Agriculture, visited with commissioners regarding the lack of hot water in the concession stand at the Bit and Spur Rodeo Arena. When food will be prepared, Ms. Hanson would like to see hot water in the concession stand. The commissioners will discuss the issue with the Bit and Spur Club.
Marty Long made the motion to reappoint Robert Thompson to the Library Board of Trustees. Carl Higgs seconded the motion, and it passed unanimously.
The clerk reported the intercom system at the Airport is not working and needs replaced. Carl Higgs made the motion to purchase a new intercom system at a cost of $895.00 plus shipping from Wings and Wheels Soaring Supplies. Marty Long seconded the motion, and it passed unanimously.
The commissioners approved a hangar lease agreement on hangar #8-3 with co-lessee, Michael Moyer d/b/a Moyer Aviation and Darrin Figgins, for $840 per year.
Kelly Robbins, Western Kansas Child Advocacy Center, presented a 2012 budget request of $5,000. Ms. Robbins commented in the last year they had worked with 183 kids in the 26 county covered area, and also returned to do follow up with the families with severe cases of abuse to get them back on track.
JD Neufeld, Civic Center Manager, asked permission to transfer the old Civic Center GMC truck to the Transfer Station. It was the consensus of the commissioners to allow the transfer. Mr. Neufeld explained Skylite Construction had found a problem with the guttering when repairing the Civic Center roof. The debris in the gutter has created a blockage and does not allow the water to drain, the gutter becomes overfilled and water leaks into the building. JD presented two options from Skylite Construction to fix the problem. Marty Long made the motion to purchase foam gutter inserts at a cost not to exceed $4,000. Carl Higgs seconded the motion, and it passed unanimously.
Bob Wetmore, Associate Director for Great Plains Development, Inc. (GPDI), met with commissioners and updated them on the 28 counties they covered and their activities. The mission of GPDI is to provide technical assistance and resources to the public and private sector to stimulate the regional economy. Mr. Wetmore presented an invoice of $1,470.60 and it was the consensus of the commissioners to approve the request.
DeDe Lane, Purchasing Agent, presented quotes for an ergonomic task chair for her office. Marty Long made the motion to purchase at lowest bid a Hon office chair from Southern Office Supply at a cost not to exceed $306.60. Carl Higgs seconded the motion, and it passed unanimously. Ms. Lane reviewed the requisition form and her May purchases for departments of $390.85. DeDe requested permission to get a Sam?s membership card and it was the consensus of the commissioners to allow her to register for the card. The commissioners reminded DeDe to purchase with local merchants when possible. Later in the day Ms. Lane returned to visit with commissioners. The commissioners asked DeDe to schedule herself to go to Civic Plus website training at the earliest date available. Discussion was held on the purchasing of supplies and it was the consensus of the commissioners to make it mandatory for each department to use the purchasing agent for all purchases of office supplies, office equipment and janitorial supplies effective immediately.
County Commissioners met for lunch with Grant County Rotary and presented a program on the origination and history of the Western Kansas Development Organization (WEKANDO), which is the county commission from four counties of Morton, Stevens, Stanton and Grant forming a consortium for the purpose of economic development.
Following discussion, Marty Long made the motion to give Randy McCauley, Road and Bridge Administrator, a 3% wage increase. Carl Higgs seconded the motion, and it passed unanimously.
The commissioners adjourned at 2:15 pm. The commissioners will meet again in regular session on Tuesday, June 14, 2011.
Sheila Brown, County Clerk Linda McHenry, Chairman