C20110118 January 18, 2011
Marty Long, Carl Higgs and Linda McHenry, Board of County Commissioners met in regular session at 9:30 a.m. The County Clerk Sheila Brown was also present.
Bill Harrold introduced Joe Leibbrandt, Extension Agent and they discussed a community garden project. Mr. Leibbrandt presented guidelines for the community garden and requested permission to utilize an area at the old care home site located at 300 E. Maize. The plots would be 10X20' for each participant's garden and approximately 70' would be needed all together for the project. Mr. Leibbrandt will apply for grants to pay expenses associated with the project. The only contribution from the county would be the ground. If it could be worked out with the county's insurance, it was the general consensus of the commissioners to allow Mr. Leibbrandt and Mr. Harrold to use a portion of the old care home property for the community garden project.
Linda McHenry made the motion to approve the minutes of the January 4, 2011 meeting, and the claims against the various funds of the county. Marty Long seconded the motion, and it passed unanimously.
Marty Long made the motion to recess into executive session for 20 minutes to discuss non-elected personnel. Linda McHenry seconded the motion, and it passed unanimously. After 15 minutes, the meeting continued in open session.
Marty Long nominated Linda McHenry to be chairman of the commission for 2011. Carl Higgs seconded the nomination and it passed.
Carl Higgs made the motion to have county commissioner meetings start at 9:00 am and to approve items 2-10 and 12-15 of the organizational agenda for county business. Marty Long seconded the motion and it passed unanimously.
1. Select Meeting Dates and Times for the Year
a. 1st Tuesday of month - 9:00 am
b. 3rd Tuesday of month - 9:00 am
2. Designate Official Depositories
a. Grant County Bank
b. Western State Bank
c. Bank of Ulysses
4. Designate Official Newspaper
a. Ulysses News
5. Give Treasurer the Authority to Invest County Funds to the Best Interest of the County
6. Appoint the Clerk as Chief Purchasing Agent, Federal & State Withholding Tax Agent, Social Security Agent, Kansas Public Employees Retirement System Agent and Insurance Agent for the County, as well as Public Information Officer, Freedom of Information Officer, and the Americans with Disabilities Act Coordinator.
7. Appoint Randy McCauley Road and Bridge Administrator
8. Appoint Ramon Clinesmith as Noxious Weed Director
9. Appoint David Graber as Transfer Station Manager
10. Appoint JD Neufeld as Civic Center Building and Grounds Manager
11. Appoint ______________ as Health Department Administrator
12. Appoint Dr. Johnson as County Health Officer
13. Appoint Don Button as Emergency Management Coordinator
14. Appoint Jerry Jo Deckert as Emergency Medical Services Director
15. Appoint John Crosby as Fire Chief
16. Resolve that mileage be paid at ___.
Marty Long made the motion to pay at the current IRS 2011 mileage rate throughout the year when using your personal vehicle for county business. Carl Higgs seconded the motion, and it passed.
17. Appoint the Following Administrative Heads for Approving Claims Against the Various Funds of the County:
a. Lance Babcock for Sheriff?s Department and Juvenile Justice Funds
b. Jerry Jo Deckert for Ambulance and Ambulance Equipment Funds
c. John Crosby for Fire Department and Fire Equipment Funds
d. Randy McCauley for Road & Bridge, Special Equipment, Road Machinery, Special Highway Improvement, Noxious Weed and Noxious Weed Equipment Funds
e. David Graber for Transfer Station Fund
f. Tom Fuhrmann, Appraiser, for Appraiser Fund
g. Mary K. Sullivan, Register of Deeds and Technology Fund
h. Rita Gee for Treasurer and Motor Vehicle Fund
i. David Black for Attorney and Diversion Funds
j. Don Button for Emergency Management Fund
k. Lynette Metcalf for Health Department Fund
l. JD Neufeld for Park Maintenance Fund
m. Chairman of the Airport Board for Airport Fund
n. Sheila Brown for all Other Funds
Carl Higgs made the motion to approve Line 17, items a. through n. on the organizational agenda. Marty Long seconded the motion, and it passed.
18. Make Board Appointments.
a. Fair Board - Daron Cowan, Kevin Shapland, Terri Trotman, Dennis Deyoe, Tony Cavasos and Lorrie Munsell all have agreed to serve again.
b. Care Home Board - Richard Pickler and Pam Gindlesberger are up.
c. Hospital Board - Mary Moyer, Dr Mark Gerstberger are up and vacant position
(J. Steve Alford resigned).
d. Board on Aging - Pam Menzie is up and vacant position (Larry Bortz resigned).
Marty Long made the motion to reappoint Dennis Deyoe, Tony Cavasos, Kevin Shapland, Daron Cowan, Terri Trotman and Lorrie Munsell to the Fair Board. Carl Higgs seconded the motion and it passed.
Marty Long made the motion to appoint George Bushnell and Greg Davis to replace Pam Gindlesberger and Richard PIckler on the Care Home Board. Carl Higgs seconded the motion, and it passed.
Carl Higgs made the motion to reappoint Mary Moyer and Dr. Mark Gerstberger to the Hospital Board and fill the vacant position by appointing Jeff Porter. Marty Long seconded the motion, and it passed.
Marty Long made the motion to appoint Charles Hacker to replace Pam Menzie on the Board on Aging. Carl Higgs seconded the motion, and it passed. Later in the day Betty Burns name was submitted to fill the vacant position on the Board on Aging. Marty Long made the motion to appoint Betty Burns to fill the vacant position. Carl Higgs seconded the motion, and it passed.
Marty Long nominated Carl Higgs as the WeKanDo voting delegate. Linda McHenry seconded the motion, and it passed.
Carl Higgs made the motion to reappoint Marty Long as the Port Authority delegate. Linda McHenry seconded the motion, and it passed.
Kristy Frazee, Deputy Clerk presented a contract proposal to become the webmaster for the Grant County web site. The commissioners commented on the need for an IT person and discussed whether to offer the opportunity to bid to all employees. The commissioners tabled their decision until a later time.
Don Button, Emergency Management Coordinator presented the new County Multi-Jurisdictional Hazard Mitigation Plan. Carl Higgs made the motion to adopt Resolution 11-01, the new County Multi-Jurisdictional Hazard Mitigation Plan as the Jurisdiction's Multi-Jurisdictional Hazard Mitigation Plan, and resolves to comply with the plan maintenance section of the plan. Marty Long seconded the motion, and it passed unanimously.
John Crosby, Fire Chief, requested approval to send 7 fire fighters to fire fighter certification and confined space training. Mr. Crosby would use donations given to the Fire Department to pay for some of the expense, and the remainder would come from his budget. Marty Long made the motion to allow the fire department personal to attend necessary training. Carl Higgs seconded the motion, and it passed unanimously.
Bill Rogers, Economic Development Board Member, met with the commissioners. Marty Long made the motion to recess into executive session for 30 minutes to discuss non-elected personnel. Carl Higgs seconded the motion, and it passed unanimously. After 20 minutes, the meeting continued in open session. Marty Long made the motion to reappoint Ray Velasquez with his term to expire 2013; Bill Rogers with his term to expire 2013; Cathy Tyler with her term to expire 2012; and Tim Cantrell with his term to expire 2013, as the County Economic Development Board of Directors and to have the appointments to the Economic Development Board of Directors in January with the annual organization instead of September. Carl seconded the motion, and it passed unanimously.
Ginger Anthony, Museum Curator, reported on the roof at the museum. It has been leaking some in the middle of the building and Ms. Anthony would like to get it fixed. The commissioners would like to review the bid from Steve Spade with A-lert Roof Systems before making a decision on the museum roof.
Marty Long made the motion to adopt Resolution 11-02, the amended Bylaws and Interlocal Cooperative Agreement for the Kansas Workers Risk Cooperative for Counties, effective November 15, 2010. Carl Higgs seconded the motion, and it passed unanimously.
The commissioners recessed for lunch at Park View Assisted Living with the City of Ulysses officials. General discussion was held.
David Black, County Attorney, met with commissioners. Marty Long made the motion to recess into executive session for 20 minutes to discuss non-elected personnel. Carl Higgs seconded the motion, and it passed unanimously. After 20 minutes, the meeting continued in open session. Marty Long made the motion to increase the Grant County Attorney hourly contract rate from $67.50 to $75.00, after 44 hours worked per month. Carl Higgs seconded the motion, and it passed unanimously.
Janet Stewart, Alan Olson, Dana Cotherman, DOVES Board Members and Bill Stewart met with the commissioners. Ms. Stewart reported the Liberal branch of DOVES will not provide assistance and is not willing to merge with the Ulysses DOVES. Janet Stewart asked the advice of the commissioners and brought them up to date on their financial status. The commissioners challenged the members to decide if they should close the doors for now, and try to reorganize. Carl Higgs made the motion to appropriate $10,000 to the DOVES to meet financial obligations through today. Marty Long seconded the motion, and it passed unanimously.
JD Neufeld, Civic Center Manager reviewed all the projects completed and events held at the Civic Center throughout last year. Mr. Neufeld relayed to the commissioners he had contacted Ross of Ulysses to change the filters in the units located on the roof of the courthouse. Mr. Neufeld requested approval to purchase 60 tables with plastic tops to complete the replacement of the old tables at the civic center. Marty Long made the motion to allow JD Neufeld to purchase 60 tables from the Special Equipment Fund at a cost of $7,799.40. Carl Higgs seconded the motion, and it passed unanimously. Mr. Neufeld has been working with KCAMP Insurance regarding the roof leak in the main civic center building. He has received a cost estimate and asked permission to get bids to repair the roof. It was the consensus of the commissioners to get bids for the roof repair.
The county clerk reported a big overhead door at the airport needs repaired. The board had requested permission to repair this door at an earlier meeting but the expense was greater than they estimated. Carl Higgs made the motion to approve the service contract submitted by Wilson Doors in the amount of $6,313.28. Marty Long seconded the motion, and it passed unanimously.
Marty Long made the motion to recess into executive session for 30 minutes to review job applications. Carl Higgs seconded the motion, and it passed unanimously. After 30 minutes, the meeting continued in open session.
The commissioners reviewed the agreement between an employee and the county to use the county credit cards. It concerns the commissioners that three employees have used the credit card for personal use. They made the decision to send out memos to all department heads addressing the recent abuse of the county credit cards and to ask them to review item 4 of the agreement with all employees, letting them know abuse will not be tolerated.
It was the consensus of the commissioners not to compensate employees for unused vacation time and to remove the misprint in the Grant County Personnel Policies and Procedures Manual.
The commissioners adjourned to meet again in regular session on February 1, 2011.
___________________________ ___________________________
Sheila Brown, County Clerk Linda McHenry, Chairman