C20100202 February 2, 2010
The Board of County Commissioners met in regular session at 9:00 a.m., with all members and the County Clerk present.
The monthly department head meeting was held with the following in attendance: Lance Babcock, Sheriff; Randy McCauley, Road Department Administrator; Rita Gee, Treasurer; Sheila Brown, Health Department Administrator; John Crosby, Fire Chief; David Graber, Transfer Station Manager; J.D. Neufeld, Civic Center Manager; Don Button, Emergency Management Coordinator; and Mary K. Sullivan, Register of Deeds.
Marty Long made the motion to approve the minutes of the January 19, 2010 meeting and the claims against the various funds of the county. Madison Traster seconded the motion and it passed unanimously.
Madison Traster made the motion to reappoint Loy Henderson as the county's representative to the Southwest Regional Juvenile Detention Center. Marty Long seconded the motion and it passed unanimously.
J.D. Neufeld, Civic Center Manager, met with the commissioners. Only one bid was received for county yard lawn care for 2010. Marty Long made the motion to approve the bid from K & K Lawn Care in the amount of $2,890.00. Madison Traster seconded the motion and it passed unanimously. Mr. Neufeld informed the commissioners that trees at the fairgrounds have bores and need to be treated. The commissioners approved having Civic Center personnel treat the trees. It was recommended that Mr. Neufeld talk to the city to see what they use and possibly purchase the chemical together, if there would be a savings. In other business, Mr. Neufeld reported the old Genie Lift is inoperable and needs to be taken to the landfill. Mr. Neufeld said his department might use some of the aluminum to make a cage for the new lift at the Civic Center. The commissioners approved disposing of the lift. Approval was given to put an old unused copier in an auction. Approval was also given to put 100-120 old tables in an auction. The tables will be offered to other county departments before they go to auction.
Randy McCauley, Road Department Administrator, presented bids for sealing material. He estimated the cost to haul the material between $1.25 and $1.50 per mile. Marty Long made the motion to approve the bid from Eastern Colorado Aggregate in the amount of $10.00 per ton for ½' crushed rock. Madison Traster seconded the motion and it passed unanimously. Carder, Inc. bid $10.80 per ton, and Klotz Sand bid $20.00 per ton. Mr. McCauley reported that the care home and hospital requested that the road department put sand on their drives. He said it is not possible to do this with the county's big trucks. They discussed purchasing a salt box that would fit on a pick-up for use after snow is removed. Since the cost for this is estimated around $10,000.00, it was decided that this would not be necessary.
The commissioners read and accepted a letter of resignation from Mike Brewer, Bob Wilson Memorial Grant County Hospital Board of Trustees.
Benjamin Gray, Waste Connections, presented a Disposal Service Agreement to transfer waste to its facility in Finney County, instead of the Seward County Landfill. The commissioners will have the county attorney review the proposal before making a decision.
Madison Traster made the motion to join the HB 2373/Sweeps Lawsuit with Barton County as plaintiffs. Marty Long seconded the motion and it passed unanimously. The clerk will notify the Barton County Commissioners of this decision.
Margaret Alford, District Magistrate Judge, gave an update on proposed legislation to redistrict Judicial Districts. She explained that the Judicial Branch of the State is a little less than 3% of the entire State budget. She encouraged the commissioners to talk to our senators and representatives regarding this. The commissioners approved Resolution 2010-01, relating to retaining a resident Judge in each county.
Lance Babcock, Sheriff, presented quotes for 2 new vehicles to be purchased through the Kansas Highway Patrol Partners Program, in order to save tax dollars. Marty Long made the motion to approve the purchase of 2 Ford Expeditions from GSA Auto Choice for a total cost of $53,566.36. Madison Traster seconded the motion and it passed unanimously. The vehicle costing $27,420.59 will be paid through the sheriff's fund and the vehicle costing $26,420.59 will be paid through the county's special equipment fund. Sheriff Babcock will take sealed bids to sell the maroon pickup, the ¾ ton gas company pickup, and the jail van.
The commissioners recessed for lunch with The Legacy @ Park View Board of Trustees at Park View Assisted Living. Those attending were: Nancy Coynac, Administrator; Alisha Beims, Director of Nurses; Marsha Flummerfelt, Park View Director; and Board Members, Pam Gindlesberger and Larry Rumburg. There was general discussion.
Robin Hathaway, County Attorney, met with the commissioners. Marty Long made the motion to recess into executive session for 20 minutes for the purpose of discussing matters of attorney/client privilege. Madison Traster seconded the motion and it passed unanimously. After 20 minutes the meeting continued in open session.
J.D. Neufeld, Civic Center Manager; Dennis Deyoe, Fair Board; and Tim Lewis, Bit & Spur Club, met with the commissioners. Madison Traster made the motion to recess into executive session for 20 minutes to discuss financial and contractual matters pertaining to the county. Marty Long seconded the motion and it passed unanimously. After 20 minutes the meeting continued in open session. Dennis Deyoe presented a quote to have bleachers built for use at the rodeo grounds. He said they would also like to put a concrete pad under the bleachers and this is not included in the quote. Mr. Deyoe will attempt to get another quote and return to a later meeting. Mr. Lewis asked about replacing gates at the north and south ends of the arena. The cost is $213/each for 4 gates. Madison Traster made the motion to purchase 4 gates for the rodeo grounds at a cost of $852 to be paid by the county's building fund. Marty Long seconded the motion and it passed unanimously.
Bob Dale, KULY Radio, presented his assessment of sound-system needs at the civic center complex. He recommended placing additional speakers in Walker Auditorium and having 5 zones that could be individually controlled. He recommended making a portable sound system that can be moved to the show arena or any other area where it might be needed. He said the cost to make usable sound systems for all areas except Walker Auditorium would be minimal. Mr. Dale made the following four recommendations: 1) Replace the Peavey Amplifier; 2) Buy a new mixer; 3) Purchase 8 speakers; and 4) Create Zone 1. His estimated equipment cost to accomplish these things is $5,500.00. The commissioners authorized Mr. Dale to put together a proposal with equipment and labor costs.
Scott Nichols, Grant County Recreation Commission Director, presented information on the theme slide at the swimming pool. An evaluation by Paddock Enterprises recommended the structure not be allowed to be put in service this season, and that plans need to be established to replace it in lieu of repairing it. The letter said the structural elements of the slide are so far compromised by rust and deterioration, that failure under a heavy load is predictable. Mr. Nichols said the slide would be dismantled before summer. Mr. Nichols said they are getting cost estimates for roof maintenance at the swimming pool complex and he will return with these at budget time.
Marty Long made the motion to adjourn at 3:00 p.m. Madison Traster seconded the motion and it passed unanimously.
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Linda McHenry, County Clerk Carl Higgs, Chairman