C20080318 March
18, 2008
The Board of County Commissioners met in regular
session at 9:30 a.m. with all members and the County Clerk present.
Marty Long made the motion to start every
meeting with the Pledge of Allegiance to the flag. Carl Higgs seconded the
motion and it passed unanimously.
Carl Higgs made the motion to approve the
minutes of the March 4, 2008 meeting and the claims against the various funds
of the county. Madison Traster seconded the motion and following clarification
of several vouchers it passed unanimously.
Randy McCauley, Road Department Administrator,
and Luie Diaz, Shop Foreman, met with the commissioners. Mr. Diaz reported the
cost to repair the motor they took to be rebuilt is more than buying a
remanufactured motor. He recommended buying the remanufactured motor. Carl Higgs made the motion to purchase a remanufactured motor from Liberal Kenworth at a cost of
$27,014.84. Madison Traster seconded the motion. Following discussion, the motion
passed unanimously. Bids were opened for a new truck. Liberal Kenworth bid
$77,782.00 for a 2009 Kenworth; Peterbilt of Garden City bid $74,395.00 for a
2009 Peterbilt; and Kansas Truck Center bid $71,553.00 for a 2009 Freightliner.
Carl Higgs made the motion to approve the low bid from Freightliner of
$71,553.00. Madison Traster seconded the bid and it passed unanimously. Sealing
material bids were opened. Madison Traster made the motion to approve the low
bid of $11.00/Ton for approximately 2200 tons of CM-C ( ½” crushed rock) FOB
Holly and $4.00/Ton for approximately 3500 tons CM-A FOB Holly from Eastern
Colorado Aggregates of Holly, Colorado. Carl Higgs seconded the motion.
Following discussion on the cost to haul the material from Holly, it was
decided that the bid from Klotz Sand of $19.00/Ton for CMC-2 and $13.00/Ton
for CM-A would still be the highest bid. Madison Traster made the motion to
approve the low bid for sealing material from Eastern Colorado Aggregates. Carl Higgs seconded the motion and it passed unanimously. Madison Traster made the motion to
approve Jake Brake resolutions for Road H, Road 10, Road K and the signage for
this purpose. Carl Higgs seconded the motion and it passed unanimously. Mr.
McCauley presented a stop sign resolution for the commissioners’ consideration.
Marty Long made the motion to approve a stop sign resolution on Road 1 going east
where it intersects Road W. Carl Higgs seconded the motion and it passed
unanimously. Approval was given to solicit bids for asphalt for this year. In
other business, John Halbgewachs and Curtis Houser, Kirkham Michael, explained
why the county was billed an additional $1420 for inspection of the overlay
project last fall. They explained that the contractor did not start the project
in a timely manner leading to inclement weather which delayed the project. They
said the quote was done for 7 working days and it actually took 8 working days.
Mr. Halbgewachs stated they have billed the county for less than contracted
amount when job has taken less time than anticipated. Based on the information
provided, Madison Traster made the motion to approve the overage of $1420 to
Kirkham Michael. Carl Higgs seconded the motion and it passed unanimously. Discussion
was held on the bypass project. The commissioners explained there is still one
individual who hasn’t accepted the county’s offer to purchase the necessary
property to proceed with the project. Mr. Halbgewachs said when money for
condemnation is escrowed with the district court the county can proceed with the
project. The commissioners will talk to the county attorney regarding this.
Madison Traster made the motion to approve the
bid from D.V. Douglass Roofing, Inc. to repair the Senior Center roof at a cost
of $2,790.00. Carl Higgs seconded the motion and it passed unanimously.
Bob Forsen, Consultant, and J.D. Neufeld, Civic Center Building and Grounds Manager, presented information on remodeling the
restrooms at the civic center. Marty Long made the motion to recess into
executive session for 15 minutes to discuss contractual and financial matters
concerning the county. Carl Higgs seconded the motion and it passed
unanimously. After 15 minutes the meeting continued in open session.
Steve Shadden, Juvenile Justice, discussed the
county again contributing toward the salary of a part-time prevention officer
for this community. Mr. Shadden asked for the commissioners’ opinion of the
program. The commissioners said they could not offer an opinion since they had
not heard anything from those administering the program. The clerk will ask
Mary Jo Dimitt to attend the next commissioner meeting so she can update them
on this matter.
Jerry Jo Deckert, EMS Director, requested
approval to pay the cost for 6-8 people’s attendance at the Kansas EMT
Association state conference in Hutchinson April 18-20, 2008. Carl Higgs made the motion to allow Mrs. Deckert to allocate up to $2400 for employee attendance
at the annual KEMA conference. Madison Traster seconded the motion and it
passed unanimously.
Robin Hathaway, County Attorney, met with the
commissioners. Carl Higgs made the motion to recess into executive session for
10 minutes to discuss land acquisition. Madison Traster seconded the motion and
it passed unanimously. After 10 minutes the meeting continued in open session.
Madison Traster made the motion to approve the
expenditure of $1300 in Ulysses Bucks as prize incentives for the county’s
weight loss program. Carl Higgs seconded the motion and it passed unanimously.
The commissioners adjourned to meet again in
regular session on April 1, 2008.
_____________________________ ____________________________
Linda McHenry, County Clerk Marty
Long, Chairman