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            The Board of County Commissioners met in regular session at 9:00 a.m. with all members and the county clerk present.


The monthly department head meeting was held with the following in attendance:  Tom Kramer, Road Foreman; Don Button, Emergency Management Coordinator; John Crosby, Fire Chief; Todd Hampton, Building Official; Sherry Thompson, Health Department Administrator; David Ediger, EMS Director; Tom Martinez, Building and Grounds Manager; Mary K. Sullivan, Register of Deeds; Lance Babcock, Sheriff; Ronald Lofland, Transfer Station Manager; and Frank Goldsby, Public Works Administrator.


Carl Higgs made the motion to approve the minutes of the March 19, 2002 meeting.  Gene Schwein seconded the motion and it passed unanimously.


Lance Babcock, Sheriff, presented the only bid received for the 1995 Dodge Intrepid.  Gene Schwein made the motion to accept the bid of $1,000 from Carlos Perez.  Carl Higgs seconded the motion and it passed unanimously.  Sheriff Babcock received approval to keep track of the money he receives from housing out of county prisoners and utilize excess funds to upgrade his building.  He also reported that he has talked to the 911 people in Colorado several times and they still haven’t sent a bid for their equipment.  He is also contacting another company regarding their system.  In other business, Sheriff Babcock presented bids for three video cameras that would be purchased with diversion fund money.  Two of the cameras will be put in city patrol cars and the third will be put in the remaining county vehicle that doesn’t have one.  Carl Higgs made the motion to approve the best bid of $3,795 per camera plus shipping from Mobile Vision.  Gene Schwein seconded the motion and it passed unanimously.


Sherry Thompson, Health Department Administrator, reported that they are going to have “Car Seat Day” on May 3.  Sergeant Ronald Knoefel of Garden City will be placing car seats in with education for placement and use.  It will take place at the Grant County Fire Station.  She also reported that they received a grant from the Baughman Foundation for a computer and a grant from the Cooper-Clark Foundation for two computers.  Mrs. Thompson gave an update of other business in her department.


Tom Keaton, Keaton Glass, talked to the commissioners about replacing the gaskets around the remaining windows in the courthouse.  He will put together a quote for this.  Mr. Keaton presented options for repairing the broken windows above the courtroom.  The glass can be replaced or all the glass and caulking can be removed, the frame cleaned and painted, and new glass put back in the frame.  He said the old windows and frames could be taken out and something new could be installed.  Following discussion on the historical aspect of the courthouse, the commissioners asked him to give them a quote for restoring the windows using tinted glass.


            Lynda Fort, Tourism Committee, informed the commissioners that all the board members she recommended have agreed to serve for the times specified.  She reported that her attendance at the R C & D Convention in Hutchinson was very beneficial.  She also attended the Governor’s Conference in Topeka.  She said she was encouraged by what she heard regarding support for rural development at the conferences she attended.  Gene Schwein made the motion to appoint Lynda Fort, Jeff Trotman, Shari Davison, Ginger Anthony and Stan Rice to four-year terms on the Tourism Committee, and to appoint Mr. Patel and Marian McGlohon to two-year terms on the committee.  Carl Higgs seconded the motion and it passed unanimously.


Don Button, Emergency Management Coordinator, reported that the state exercise is going to be held in Topeka on June 26 & 27.  He emphasized that he needs one commissioner to attend the exercise.


The commissioners approved the Cimarron Basin Community Corrections comprehensive plan for fiscal year 2003.


Ronald Lofland, Transfer Station Manager, presented bids for a new trailer.  Wilkens Walking Floor Trailers of Stockton, Kansas bid $36,140; Wilkens Industries of Morris, Minnesota bid $39,492; and Guthrie Wilkens of Great Bend, Kansas bid $40,497.34.  Gene Schwein made a motion to approve the low bid of $36,140 from Wilkens Walking Floor Trailers of Stockton, Kansas.  Carl Higgs seconded the motion and it passed unanimously.


The commissioners reviewed and approved an updated service agreement with The Consortium, Inc. for drug and alcohol testing.


Tom Martinez, Building and Grounds Manager, met with the commissioners.  Representatives from the Catholic Church requested that the commissioners waive the fee for using the civic center for a dance to raise money to help fund a charitable trip to Mexico.  They said there would be no alcohol at the dance and security would be provided.  The commissioners agreed to waive the fee.  Discussion was held on air conditioning for the commercial building at the civic center.  Approval was given to transfer Jeremy Rodriquez to full time employment since a maintenance worker has given his two-week notice.  Discussion was held on the indoor and outdoor sound systems at the civic center.  Mr. Martinez will contact the business the county purchased the indoor sound system from and ask them to come to Ulysses an help resolve the problems.


Frank Goldsby, Public Works Administrator, Tom Kramer, Road Foreman, and David Ediger, EMS Director, presented quotes for carpet and tile for the ambulance station.  Gene Schwein made the motion to approve the low bid from Buhrmann Cleaning Service after he confirms the bid amount of $4,046.40.  Carl Higgs seconded the motion and it passed unanimously.  Mr. Kramer presented the operations policy for his department.  Following discussion, the commissioners approved the preliminary operations policy for the road department.  The commissioners reviewed and approved a road-crossing permit for Pioneer Communications.


Susan Britton, Busy Bees, requested approval to get new ashtrays for outside the courthouse.  She also asked about an automatic air freshener for use in the elevator entry area.  Discussion was held on cleaning the courthouse steps.  The clerk will check on all the above.


Carl Higgs made the motion to approve the claims against the various funds of the county.  Gene Schwein seconded the motion and it passed unanimously.


The commissioners adjourned to meet again in regular session on April 16, 2002.



Linda McHenry, County Clerk                                      Madison Traster, Chairman