of County Commissioners met in regular session at 9:30 a.m. with all members
and the County Clerk present.
Schwein made the motion to approve the minutes of the February 3, 2004 meeting
and the claims against the various funds of the county. Madison Traster
seconded the motion and it passed unanimously.
Young met with the commissioners during the public forum portion of the
meeting. He asked about cutting a trench to cross a road at the dairy. He said
it would be either an 8” or 12” line. The commissioners said they had no
problem with this if a flowable fill is used to fill the trench after the line
is laid. Mr. Young said they are preparing a sizable expansion and requested a
tax abatement for the expanded area. The commissioners directed Mr. Young to
Gene Pflughoft, Economic Development Director, regarding this. The
commissioners said they would approve an abatement if the Economic Development
Board recommends it.
Thompson, Health Department Administrator, requested approval to have Dr.
Johnson perform pap tests for family planning while her current nurse
practitioner is out due to a broken arm. There will be a charge of $15 per
test. The commissioners approved her request. Mrs. Thompson requested approval
to purchase a copier with bioterrorism funds she will be receiving. The copier
is part of the bioterrorism grant money budget request. Approval was given to
purchase the copier.
Insurance Agent, asked if the county would permit him to visit with employees
regarding his deferred compensation 457 plan. Madison Traster made the motion
to allow the Moore Agency to visit with county employees regarding a 457
deferred compensation retirement plan. Gene Schwein seconded the motion and it
passed unanimously. Mr. Moore explained that he would not implement the program
if he did not have enough interest from the employees.
commissioners telephoned the Ford County Commissioners in regard to Senate Bill
487. The bill will be heard on February 24 at 10:30 a.m. and the commissioners
are soliciting support from other counties that will benefit from its passage.
Lance Babcock, Sheriff, reported
that the food bill for the prisoners has gone up from $3.50 to $4.00 per plate.
He may have to increase the fees for prisoners due to this.
Ramski, Civic Center Building and Grounds Manager, discussed room deposit and
use fees at the civic center complex. Frank Goldsby, Public Works
Administrator, attended this portion of the meeting. It was suggested that on a
multiple day event, the manager be given the flexibility to negotiate the fee
amount. It was the consensus of the commissioners that the civic center manager
be given the leeway to determine the fee procedure. Mrs. Ramski indicated that
they would use the fee policy currently in place. If an organization does not
agree with the manager, they can attend a commissioner meeting with their
request for an exception to the rules. Mrs. Ramski reported that she visited
with Tom Job, the Kansas Association of Counties Multi-line Pool Insurance
Administrator, and he strongly recommended that all events using the Civic
Center Complex be required to sign a “Hold Harmless Agreement”. Mrs. Ramski
stated that all major events would need to fill out and sign a contract, even
if fees were exempt or waived. She said this procedure was put into effect in
February 2004. Mrs. Ramski presented a proposal for restoration needed at the
rodeo grounds. She said the rodeo arena could be rented out for various horse
or livestock events. She also said that Donnie Phelps told her the Bit &
Spur has agreed that the restoration and added events would be a good idea for
the rodeo grounds. The commissioners approved proceeding with the restoration.
Mrs. Ramski said she would not spend over her estimated amount of $389.90. Mrs.
Ramski will put together a fee schedule for rodeo arena usage. In other
business, Mrs. Ramski proposed getting a new overhead door for the east side of
the shop building to help with heating costs in that building. Quotes for an insulated
door were solicited from Malone Enterprises and The Overhead Door Company.
Madison Traster made the motion to approve the quote from Malone Enterprises
not to exceed $637.00 for an insulated door. Gene Schwein seconded the motion
and it passed unanimously. Mrs. Ramski will get quotes for repairing the grout
on the courthouse step bricks.
Road Foreman, and Frank Goldsby, Public Works Administrator, presented quotes
for crack filling equipment. Gene Schwein made the motion to approve the purchase
of a crack sealer from PMSI for $23,371 and give Mr. Kramer the authority to
purchase a used grouter depending on the condition of the grouter. Madison
Traster seconded the motion and it passed unanimously.
Faulkner, Faulkner Real Estate, met with the commissioners. Gene Schwein made
the motion to recess into executive session for 15 minutes for the purpose of
discussing possible property purchase. Madison Traster seconded the motion and
it passed unanimously. After 15 minutes the meeting continued in open session.
Traster made the motion to approve sponsoring two girls for the American Legion
Auxiliary Girl’s State at a cost of $200 each for two girls. Gene Schwein
seconded the motion and it passed unanimously.
commissioners reviewed the county’s spending policy, which was first adopted in
1996 and then re-approved in 1999.
commissioners adjourned to meet again in regular session on March 2, 2004 at
9:00 a.m. in the commissioners’ room at the courthouse.
Linda McHenry, County Clerk Carl