GRANT COUNTY CEMETERY DISTRICT
July 12, 2013
MEMBERS PRESENT: Chairman Darrin Figgins, Vice-Chairman
Cecil Simpson, and Members Kathy Olson, Ronald Craft and David Schell.
MEMBERS ABSENT: None.
STAFF PRESENT: Sexton Bernard LaFever and Secretary Paula
PUBLIC PRESENT: Wayne Russett, Patty Shapland, Susan
Mason, Dana McDaniel, Todd & Susie Randles, Gene White, Janie Rodriguez,
Julia Sanchez, Lanna Childers, Rose Blomander, Tyra Olson, Bev Milburn,
Jennifer Waldron, Ofelia Guzman, Cynthia Pauda, Sandra Anchondo, Erineo
Anchondo, Marie Dowell.
Chairman Darrin Figgins called the Quarterly Meeting to
order in the Conference Room of the Grant County Court House at 12:00 noon. He
opened the floor to a spokesperson or anyone who wanted to address the board.
No spokesperson had been designated so each person voiced their own concerns.
A letter written by Susan Mason was read. The overall emotional concern of
the visitors was the recent removal of decorative and memorial items in the
Ulysses Cemetery. Most people described their special items that had been
removed. Some items had just been purchased for special occasions and were
removed and discarded without notice. Jennifer Waldron, daughter of Bernard
LaFever, said she wanted everyone to know that her father was a very
compassionate person and she didn?t appreciate their phone calls and comments.
Board Member Schell said there was some confusion caused by the change of
sextons and the way the policies were enforced especially since they are fairly
vague. Board Member Simpson apologized for the removal. Rose Blomander asked
about a broken vase that she cannot get answer on about repairing or
replacing. Chairman Figgins said he was aware of the problem and that it will
have to be replaced. He explained that vases my break due to retaining water
that freezes and expands in the winter. Board Member Olson said the cemetery
looks good and she is has had a number of calls from people who like the
cemetery uncluttered. Sexton LaFever explained that the cleanup is done so
that maintenance can be done. Todd Randles voiced that everyone is pretty
emotional but mostly they want to know what the policy is and be notified if it
changes prior to the change. Chairman Figgins also apologized for the removal
of items that is a change from the way the policy has been enforced
previously. Chairman Figgins advised that the Board will clarify the policy
and the public will have a chance to comment on the policy at the next
Chairman Darrin Figgins started the quarterly business
meeting. Cecil Simpson moved, David Schell seconded, that the minutes of March
29, 2013 be approved. Carried unanimously. Chairman Figgins also asked the
Board to review the minutes of February 22, 2013 to note that there is a
typographical error on the bid amount GBS Enterprises should be $64,627.22
instead of $74,627.22. Dave Schell moved, Kathy Olson seconded, that the
correction be made. Carried unanimously.
The Financial Reports and Check Register for the 2nd
quarter were reviewed and approved upon motion by Kathy Olson and second by
Sexton Report: Bernard LaFever advised that the military
crosses need to be addressed when the policy is updated. The military crosses
are put in without any notice to Bernie and they are another obstacle to
maintenance. The consensus is that the sexton should be notified prior to
putting the crosses in and they should be in compliance with the policy. Some
board members predicted a major problem if that is enforced.
Sexton LaFever asked for clarification about the vase
replacement. Chairman Figgins confirmed that the owner needs to replace it.
The Cemetery is only responsible if an employee causes the damage.
He is having problems with the sprinkler system plugging
up. A filtering system has been suggested. Following discussion, the Board
asked him to talk to Ruben Flores at the City to see if he has a suggestion.
A 500 gallon propane tank was purchased for $950. The
large tank will be moved to the new building and leave the smaller one at the
old building. He wants to keep the cinderblock building for storage. The
He asked about millings around the new building and was
asked to talk to Randy at Grant County to see if the county can help with that.
He is going to maintain the ditch south of the cemetery
so that it will drain better.
Chairman Figgins asked if he had been using the sweeper.
He stated that he used it in the spring but the mowers are in use continuously
so they haven?t been able to use it recently.
2012 Audit. No budget or cash basis violations were
reported. Kathy Olson moved, Cecil seconded, that the 2012 Audit be accepted.
Neighborhood Revitalization Program. Chairman Figgins
asked the Board if they want to have a public hearing to consider participating
in the program which is endorsed by the County Commissioners. Cecil Simpson
moved, Kathy Olson seconded, to publish a notice of hearing and consider the
plan at the next meeting.
Maintenance Building. Sexton LaFever advised that the
restroom has been framed and electrical wiring started. Hammond Construction
has been assisting.
2014 Budget Work Session: Following discussion, Kathy
Olson moved, Cecil Simpson seconded to publish the notice of budget hearing as
prepared with a maximum levy of $141,086.Carried unanimously. Final amount may
be decreased following the budget hearing on August 9, 2013.
Discussion about Decoration Policy.
What should be
included in policy ? military cross, shepherd?s hook, lights, benches, toys,
vases, wind chimes, flags, frames, trellis, etc.
How many items
should be allowed
Military crosses /
working with Legion
Placement of items
to placement of any items.
Fee for marking
A policy will be drafted and emailed to board members for
their input before the next meeting.
The meeting was adjourned at 1:15 p.m.