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C20111115                                                                                                      November 15, 2011


The Board of County Commissioners met in regular session at 9:00 am with all members and the County Clerk present.


Scott Nichols, Grant County Recreation Director, gave an update on the recreation building roof project.  Two change orders from A-Lert Roof Systems were submitted, Change Order 2 is to furnish an aluminum roof curb for the proposed new air unit on the office section of the building at a cost of $630; and Change Order 3 is to add and install 30"X30" aluminum roof hatch on the office section of the building at a cost of $540.  Mr. Nichols requested the county pay Change Order 3 and the Recreation Board would pay Change Order 2. Carl Higgs made the motion to accept and pay Change Order 3 for $540.  Marty Long seconded the motion, and it passed unanimously.  Scott reported the Recreation Board is proceeding with the outdoor pool slide lease purchase with the Western State Bank.  The infields on all the baseball fields have been reseeded and he is looking into a cover for the indoor pool. 


Carl Higgs made the motion to approve the minutes of the November 1, 2011 meeting along with the claims against the various funds of the county.  Marty Long seconded the motion, and it passed unanimously.


Randy McCauley, Road Department Administrator and Chairman of the Safety Committee, presented the recommendations for the 2012 Safety Committee Members.  The list was reviewed and approved by the commissioners.  Mr. McCauley asked for permission to hire a replacement for a retiring employee in his department.  No action taken.


Mark Faulkner, Airport Board Chairman, purchased a used 1998 Ford Van with 48,000 miles for $1,850 at the Grant County Chamber Auction and would like to use airport funds to pay for it.  The van will be used at the airport for transportation of guests.  It was the consensus of the commissioners to allow the airport fund to pay for the van.  Mr. Faulkner informed the commissioners the federal airport improvement project was nearing completion.    


DeDe Lane, Solid Waste Management Committee Member, presented the 2012 Solid Waste Management Committee Members for approval.  The list was reviewed and approved by the commissioners.


Kristy Frazee, Health Department Administrator, reminded the commissioners the Health Department will be closing on Fridays after the first of the year.  In 2012 they will start the transition to electronic records.  The Health Department will be changing the way the reception area is set up and Kristy has started looking for a new reception desk.  Ms. Frazee also reported she has asked the Civic Center maintenance staff to tear out a wall and build a closet for office supplies in the front reception area; they plan to start after Thanksgiving.


The commissioners looked at the basement/mechanical room area that is leaking when it rains.  The commissioners agreed the problem is coming from the outer wall and instructed the clerk to contact a local vendor to repair the problem.


Discussion was held on the county pay plan schedule.  The Austin Peters Group quoted a cost of $11,000 to review and update the current job descriptions and pay plan schedule.  It was decided to hold off on updating the plan at this time and give a cost of living raise for 2012.  Carl Higgs made the motion to give a cost of living wage increase of 3%  in 2012 to all county employees.  Marty Long seconded the motion, and it passed unanimously.


 The KCAMP Member Contribution Credit/Rate Stabilization Program was reviewed.   The program allows the county?s with excellent claims experience and long-term involvement to earn credit to be applied to the annual contribution along with a rate increase cap of 2%.  Marty Long made the motion to continue participating in the KCAMP's Risk Management and Insurance Program for a continuous period of three years, commencing on January 1, 2012 and ending on December 31, 2014.  Carl Higgs seconded the motion, and it passed unanimously.


The commissioners moved to recess at 11:45 am and reconvene at Park View Assisted Living to lunch with the city.  Those attending from the city were: Mayor, John Battin; Council Members, Warren Devore, Janet Stewart, Tim McCauley; Dan Widder, Larry Velasquez; and Administrator, Daron Hall.  General discussion was held.


            The commissioners adjourned at 1:15 pm to meet again in regular session December 6, 2011.



___________________________                         ____________________________

Sheila Brown, County Clerk                                        Linda McHenry, Chairman