C20110920 September 20, 2011
The Board of County Commissioners met in regular session at 9:00 am with all members and the County Clerk present.
Carl Higgs made the motion to approve the minutes of the September 6, 2011 meeting along with the claims against the various funds of the county. Marty Long seconded the motion, and it passed unanimously.
Marty Long made the motion to approve the Memorandum of Understanding (MOU) between Grant County and the Grant County Community Garden Group (GCCG). The purpose of the MOU is to provide space for the development of a community garden which will be developed and maintained by the GCCG project committee members and garden tenants. The property is located at 300 E. Maize Street and the contract would be binding for five years unless either party gives ninety days advance written notice to terminate the MOU. Carl Higgs seconded the motion, and it passed unanimously.
It was the consensus of the commissioners to provide once again this year, at no cost to the Grant County employees, the flu and pneumonia vaccinations.
Marty Long made the motion to award the construction contract to rehabilitate runway 12/30 at the Ulysses Airport to Tarbet Construction Company at a cost not to exceed $226,241.95. Carl Higgs seconded the motion and it passed unanimously.
Marty Long and Linda McHenry selected Carl Higgs to be the Grant County voting delegate for the annual KWORCC business meeting in November. Marty Long will be 1st alternate voting delegate and Linda McHenry will be 2nd alternate voting delegate.
The Cimarron Basin Community Corrections year end outcome report was reviewed and approved by commissioners.
Steve Spade, Salesman for A-Lert Roofing Systems, and Scott Nichols, Grant County Recreation Director, met with commissioners. Mr. Spade presented four different quote options for the roof that is over the indoor pool and recreation offices building. After reviewing quotes, discussion was held concerning which area of the roof was leaking and Mr. Nichols explained the whole roof is in need of repair. Mr. Spade informed the commissioners his quotes did not reflect electrical and plumbing prices for the air conditioning units on the roof - but he would help with the bids if they select his company.
Ginger Anthony, Grant County Museum, shared concerns with the new roof at the Museum and relayed it had leaked twice since the installation. Steve Spade attended this portion of the meeting. Mr. Spade assured commissioners he would have someone in Ulysses next week to work on the Museum roof and it would be covered by warranty.
The commissioners opened bids on the county property located at 315 N. Main. David Black, County Attorney, was present for this portion of the meeting. Four bids were presented: Richard Wilmore bid $37,400; Martin Long bid $40,299; Mark McGaughey bid $37,800; Lydia Romero bid $50,001. Martin Long moved to accept the high bid from Lydia Romero of $50,001. Carl Higgs seconded the motion and it passed unanimously.
David Black, County Attorney, met with commissioners. Marty Long made the motion to recess into executive session for 5 minutes for the purpose of discussing matters of attorney-client privilege. Carl Higgs seconded the motion and it passed unanimously. After 5 minutes the meeting continued in open session.
Terry Lawhon, Landmark Appraisal, and Ann Papay, Appraisal Consultant, gave an update on Tom Fuhrmann's health and informed the commissioners Tom is showing signs of improvement and his attitude is great. Landmark Appraisal plans to continue covering Grant County's needs and when Tom returns he will also work as he can. Discussion was held on an ongoing appraisal protest.
Brice Barton, Development Manager, and Robert Hill, Land Agent for TradeWind Energy, requested a conditional use permit to proceed with the Buffalo Dunes Wind Project in Grant County. Since Grant County has no county zoning the land use permit was not necessary. The commissioners wrote a letter stating such and gave it to Mr. Barton.
Randy McCauley, Road Department Administrator, presented information on a new Road and Bridge computer program. Marty Long made the motion to purchase a Road & Bridge complete programming software package from Star Programming at a cost not to exceed $6,750. Carl Higgs seconded the motion and it passed unanimously. Mr. McCauley presented an agreement for engineering services for routine biennial bridge inspections with Kirkham Michael. The agreement was reviewed and approved by the commissioners.
Commissioner Long made a motion to adjourn the meeting at 11:55 am. Commissioner McHenry asked the unfinished business of the recreation building roof be addressed before adjournment. After discussion, Carl Higgs made the motion to purchase option one, the isometric roof, at a cost not to exceed $120,650.00 to replace the roof over the indoor pool and recreation offices. Marty Long seconded the motion and it passed unanimously.
The commissioners lunched with the City of Ulysses at Park View Assisted Living. Those attending from the city were: Mayor, Thadd Kistler; Council Members, John Battin, John Duran, Janet Stewart, Tim McCauley; Administrator, Daron Hall. General discussion was held.
The commissioners adjourned at 1:15 pm to meet again in regular session October 4, 2011.
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Sheila Brown, County Clerk Linda McHenry, Chairman