C20110816 August 16, 2011
The Board of County Commissioners met in regular session at 9:00 am with all members and the County Clerk present.
Marty Long made the motion to approve the minutes of the August 2, 2011 meeting, along with the claims against the various funds of the county. Carl Higgs seconded the motion, and it passed unanimously.
Marty Long made a motion to authorize Sheila Brown, Michelle Harmon, and Paula Shapland to establish commercial card accounts with Commerce Bank, to incur debt (in the form of a line of credit established by Commerce Bank) associated with the accounts, and to execute all documents to effectuate this purpose which she/they, may deem necessary and proper, including, without limitation, any application and/or agreement to open the accounts. Carl Higgs seconded the motion, and it passed unanimously. A copy of the resolution is attached as a part of this record.
The Cimarron Basin Community Corrections fiscal year 2012 carryover reimbursements plan was reviewed and approved by commissioners.
Randy McCauley, Road Department Administrator, presented two bids for a mower. American Implement bid $15,713.76 for a CX15 John Deere mower; Garden City Farm Equipment bid $17,661.00 for a Flex Nitro Rhino mower. Carl Higgs made the motion to accept the bid from American Implement for a John Deere CX15 Mower at a cost not to exceed $15,713.76. Marty Long seconded the motion and it passed unanimously. Mr. McCauley gave an update and discussed future needs for Grant County roads.
Discussion was held on the placement of the Civic Center electronic sign, located on Hwy 25. Commissioner Higgs has received several complaints that the sign is not placed where it is easily readable. Commissioner Long will check into the expense of moving the sign and a decision will be made at a later date.
Carl Higgs made the motion to accept the Resolution 11-07, a Resolution authorizing the sale of vacant real estate. Marty Long seconded the motion, and it passed unanimously.
At 10:00 a.m. the public hearing for the 2012 budget was held. No one from the general public attended the hearing. Marty Long made the motion to adopt the 2012 budget in the amount of $18,801,113. Carl Higgs seconded the motion and it passed unanimously.
Marty Long made the motion accept Resolution 11-08, a Resolution approving an assessment by the Western Kansas Development Organization for its obligations under an Amendment to Contract to Rehabilitate Railroad Line and extending the Contract to Rehabilitate Railroad from a period of ten year to thirteen years. Carl Higgs seconded the motion and it passed unanimously.
Marty Long made the motion to recess into executive session for 12 minutes to discuss non-elected personnel. Carl Higgs seconded the motion, and it passed unanimously. No action taken.
Joe Liebbrandt and Mary Sullivan, County Extension Agents, met with commissioners. They thanked the commissioners for their support and the approval of the 2012 budget for the Extension. Mr. Liebbrandt updated the commissioners on the community garden project and the need for a memorandum of understanding with the county so they may pursue grants. The community garden group is starting to organize and six garden spots were used this year. Mr. Liebbrandt stated the schools are showing interest in helping with the garden area and a tool shed was donated to the project. The commissioners gave their blessing and are committed to allowing the community garden group to use the land.
Scott Nichols, Grant County Recreation Director, and Cory Nagel, Recreation Board President, reported the roof has been leaking over the indoor pool and administrative offices. They have patched the roof to stop the leaks, but would like the county to consider a new roof. The commissioners asked the cost of a roof and Mr. Nichols agreed to get estimates and return at a later date. Mr. Nichols informed the commissioners the recreation is looking into purchasing a new waterslide for the outdoor pool within the next four years. The recreation board is planning to enter into a lease purchase agreement for the waterslide and will be asking the county to sign this agreement with them.
Marty Long made the motion to adjourn at 11:55 am and to meet again in regular session on September 6, 2011. Carl Higgs seconded the motion, and it passed unanimously.
Sheila Brown, County Clerk Linda McHenry, Chairman