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            The Board of County Commissioners met in regular session at 9:00 a.m. with all members and the County Clerk present.

 

            The monthly department head meeting was held with the following in attendance: Tom Kramer, Road Supervisor; Sean Gooding, Emergency Medical Services Director; Ron Lofland, Transfer Station Manager; Todd Hampton, City/County Building Official; Lance Babcock, Sheriff; Pete Clinesmith, Noxious Weed Director; Sherry Thompson, Health Department Administrator; Frank Goldsby, Public Works Administrator; Nancy Ramski, Civic Center Building and Grounds Manger; Rita Gee, Treasurer; and Mary K. Sullivan, Register of Deeds.

 

            Gene Schwein made the motion to approve the minutes of the January 21, 2003 meeting, and the claims against the various funds of the county with the exception of a bill for copier maintenance for the Register of Deeds office that will be paid from that fund instead of the general fund and a bill for heating and air conditioning repairs that will be sent to the architect for the courthouse project for payment. Madison Traster seconded the motion and it passed unanimously.

 

            Ron Lofland, Transfer Station Manager, presented an update on his department.

 

            Nancy Ramski, Civic Center Building and Grounds Manager, presented bids for installation of 4-120 volt circuits on the west entrance patio columns. Cott Electric bid $1125 and a bid bond accompanied the bid. Alltech bid $875 and there was no bid bond with the bid.  Gene Schwein made the motion to accept the bid from Cott Electric for electrical work not to exceed $1125.  Madison Traster seconded the motion and it passed unanimously. Mrs. Ramski next presented bids for carpet for the civic center. Based on Mrs. Ramski’s recommendation, Madison Traster made the motion to accept the best bid from Burhmann Cleaning Service not to exceed $4,967.61.  Gene Schwein seconded the motion and it passed unanimously. Mrs. Ramski reported that they need a new stove for the 4-H Building. Following discussion on the cost for a commercial stove, a decision on this was tabled. Discussion was held on the Civic Center being closed the weekend before Labor Day. It was the consensus of the commissioners that the Civic Center would not have to be open on a paid holiday; however, the weekend before or after a holiday would be considered regular working days. Mrs. Ramski told the commissioners she plans to have a local contest to name the new patio.

 

            Gene Schwein made the motion to accept the Pay Plan Committee recommendations for changing some job titles and adding a new title but that no changes in rate of pay will be made.  Madison Traster seconded the motion and it passed unanimously.  The recommendations are as follows:  1) add Administrative Assistant position to the Health Department and rank the position at 26 with a median rate of $12.37; 2) add Chief Deputy Treasurer position to the Treasurer’s Office with a median rate of  $14.55 and update the Deputy Treasurer job description; 3) do away with Tag Supervisor position and Motor Vehicle Tag/Revenue Clerk positions in the Treasurer’s Office; 4) change the title for the Lead Maintenance Worker to Maintenance Foreman; and 5) change the title of Bookkeeper/Secretary to Office Manager.

 

            Sherry Thompson, Health Department Administrator, discussed the advertisement and job description for the part time position that will be hired by the five county coalition using grant money.  Mrs. Thompson went over her bioterrorism preparedness and response budget with the commissioners. She explained that she was told that if Grant County doesn’t want to spend the money for preparedness, they would reduce the county’s contract and give the money to another county.  Madison Traster made the motion to authorize Mrs. Thompson to spend the state bioterrorism grant funds not to exceed $27,200. Purchases will include, but are not limited to, a file server, refrigerator, laptop and printers, cots, a projector, miscellaneous supplies, wages and training.

 

            Don Phelps, Bit and Spur Rodeo, and Dennis Deyoe, Fair Board, discussed the purchase of livestock for the rodeo. Madison Traster made the motion to approve $2500 for the purchase of livestock to enhance the rodeo with the money to be paid through the Fair budget. Gene Schwein seconded the motion and it passed unanimously. Mr. Phelps asked about the possibility of the county continuing to improve the rodeo facilities each year.

 

            Douglas Campbell, County Attorney, requested approval to purchase a file server utilizing diversion money. The commissioners approved him getting bids for this purpose.

 

            Gene Schwein made the motion to appoint Loy Henderson to the Southwest Regional Juvenile Detention Center Advisory Board. Madison Traster seconded the motion and it passed unanimously.

 

            The commissioners adjourned to meet again in regular session on February 18, 2003.