C20110517 May 17, 2011
The Board of County Commissioners met in regular session at 9:00 am with all members and the County Clerk present. JD Neufeld led with prayer and the Pledge of Allegiance.
Lance Babcock, Sheriff informed commissioners the sewer line is clogged in the jail. The plumbers are cutting out the cement floor to get to the problem and it could get costly.
Carl Higgs made the motion to approve the minutes of the regular May 3 meeting, along with the claims against the various funds of the county. Marty Long seconded the motion, and it passed unanimously.
Mark Hinde, CEO of Southwest Developmental Services, Inc. (SDSI) and Mary Gleason, Grant County Representative, presented their 2012 budget request of $47,093.
Deanna Berry, Executive Director for Russell Child Development Center (RCDC) presented her 2012 budget request of $35,000. Ms. Berry commented they have increased staff and some of the Smart Start Grant was covering their needs, but they were hoping the county would consider funding their entire request this year.
JD Neufeld, Civic Center Manager and Bob Dale, KULY Radio Station, explained the Civic Center Auditorium sound system and the advantage of purchasing a set of wireless microphones rather than one at a time. Carl Higgs made the motion to purchase the set of wireless microphones at a cost not to exceed $2,015.50 from the special equipment fund. Marty Long seconded the motion and it passed unanimously.
Lorine Myers, Grant County Conservation District Manager and Bruce Howard, Board Member, presented their 2012 budget request of $25,000. Ms. Myers explained the new AWEP state funded program to convert irrigated cropland to dryland acres to reduce irrigation water use.
Larry Sharp, KCAMP presented Grant County with a wall clock for being a KCAMP Charter Member. Mr. Sharp reviewed the claims and premium for Grant County.
Kristy Frazee, Health Department Administrator asked commissioners for some direction to finish her 2012 budget. Ms. Frazee proposed cutting her budget by $40,000, lowering her carry over amount and dropping a state grant. Ms. Frazee requested a decision on the 40 hour work week. Kristy updated commissioners on her plans to bring the WIC Program back into the Health Department; cross train employees; bill additional insurance companies for clients; start doing KanBeHealthy physicals; and remodel the front desk area. Ms. Frazee proposed a four day work week for the Health Department, stay open until 8:00 pm on Monday of each week and be closed on Friday of each week. Later in the day commissioners phoned Kristy giving her permission to go ahead with the four day work week.
David Black, County Attorney met with commissioners. Carl Higgs made the motion to recess into executive session for 5 minutes to discuss non-elected personnel. Marty Long seconded the motion, and it passed unanimously.
Bob Moore, Moore Agency, met with commissioners to see if the county has any insurance needs at this time. The commissioners thanked Mr. Moore for stopping by.
Ric Dalke, Director of Area Mental Health Center; Marshall Lewis, LMLP, LCP; and Larry Rumburg, Board Member, presented their 2012 budget request for $114,206 and will respectfully accept anything Grant County can do for them.
De Lane, Purchasing Agent, presented quotes for a printer/scanner/fax/copier. Marty Long made the motion to purchase the Brother multi-function color printer from SPC at a cost not to exceed $870.00 dollars. Carl Higgs seconded the motion, and it passed unanimously. Ms. Lane reviewed two different examples of purchasing procedures. Rita Gee, Treasurer attended this portion of the meeting. After a lengthy discussion it was the consensus of the commissioners to use the method suggested by the county auditor, to voucher the funds directly and only voucher general fund for access supplies that will be used later.
Randy McCauley, Road Department Administrator presented a road crossing permit, which was reviewed and approved by the commissioners. Mr. McCauley reviewed the agreement between the City of Ulysses and Grant County for chip sealing; it was approved by the commissioners. Randy also shared an example of the revised fuel use fund transfer sheet with added internal control methods. Carl Higgs made the motion to recess into executive session for 15 minutes to discuss non-elected personnel. Marty Long seconded the motion, and it passed unanimously.
Marty Long made the motion to go into executive session for 15 minutes to discuss non-elected personnel. Carl Higgs seconded the motion, and it passed unanimously.
Marty Long made the motion to adjourn at 4:05 pm and to meet again in regular session on Tuesday, June 7, 2011. Carl Higgs seconded the motion, and it passed unanimously.
Sheila Brown, County Clerk Linda McHenry, Chairman