C20100706                                                                                                                         July 6, 2010

 

                The Board of County Commissioners met in regular session at 9:00 a.m. with all members and the County Clerk present.

 

                The monthly department head meeting was held with the following in attendance: Sheila Brown, Health Department Administrator; Randy McCauley, Road Department Administrator; Don Button, Emergency Management Coordinator; David Graber, Transfer Station Manager; John Crosby, Fire Chief; Jerry Jo Deckert, EMS Director; Lance Babcock, Sheriff; Mary K. Sullivan, Register of Deeds; and J.D. Neufeld, Civic Center Manager. Tom Keaton, Airport Board Chairman, also attended this portion of the meeting.

 

                Marty Long made a motion to approve the minutes of the June 15, 2010, meeting and the claims against the various funds of the county. Madison Traster seconded the motion, and it passed unanimously.

 

                At 9:30, a WEKANDO teleconference was held.

 

                Tom Keaton, Airport Board Chairman, presented their 2011 budget request. He also explained they are hoping to build some new hangars using federal and state funds.

 

                Holly Mathes, Library Director, and Thelma Bortz, Board of Trustees Member, presented their 2011 budget request.

 

                Henry Helmke, SKADAF, presented a request of $3,000 for his 2011 budget. His request is lower this year due to decreased usage by Grant County residents.

 

                Since the commissioners were misinformed by LaVonne Michael regarding the appointment to the Southwest Kansas Area on Aging Sub Region Council, Marty Long made the motion to appoint Mary Gallegos to that board instead of Mary Cott. Madison Traster seconded the motion, and it passed unanimously.

 

                Discussion was held on a letter from Kansas Wildlife and Parks regarding acceptance of deer/elk carcasses for disposal at the county landfill. The commissioners called David Graber and he agreed that this could be done.

 

                Marty Long made the motion to approve ambulance write-offs in the amount of $2,064.15. Madison Traster seconded the motion, and it passed unanimously.

 

                Rita Gee, Treasurer, reported that new scanners, computers, and printers will be purchased with 2010 motor vehicle funds. Mrs. Gee explained that she has no firm costs from the state at this time, but she estimates the cost to be about $15,000.00. This amount will decrease the amount of money transferred to the general fund at the end of the year.

 

                Marty Long made the motion to approve participation in the Secretary of State HAVA Endowment for the purchase of election equipment and software. The county?s portion of this purchase will be paid from the special equipment fund. Madison Traster seconded the motion, and it passed unanimously.  The county's share is estimated to be $4,721.00.

                The commissioners recessed for lunch with the Hospital Board of Trustees at Park View Assisted Living. Those attending from the hospital were: Art Frable, Administrator, and David Higgs and Steve Alford, Trustees. General discussion was held. No decisions were made.

 

                Art Frable, Hospital Administrator, and Board of Trustee Members, Steve Alford and David Higgs, presented their 2011 appropriation request.

 

                Randy McCauley, Road Department Administrator, presented bids for an air compressor.  Marty Long made the motion to accept the low bid from Victor L. Phillips Co. not to exceed $10,505.00. Madison Traster seconded the motion, and it passed unanimously. In other business, discussion was held on forward contracting the road department's fuel for 2011. A decision on this was tabled.

 

                Betty Warner, Bill Stewart, Ronnie Young, Mary Cott, Ray Velasquez, and LaVonne Michael, Board on Aging, presented their 2011 budget request of $457,000.          

 

                Sheila Brown, Health Department Administrator, presented her 2011 budget request. Mrs. Brown explained that the salary line was not increased in the last year to allow for the 2% increase given by the commissioners, so it had to be increased this year. She informed the board that the professional services category is up due to an increase in lab costs, as well as placing janitorial services in this line item.

 

                Jerry Jo Deckert, EMS Director, presented her 2011 budget request. Ms. Deckert expressed her concerns regarding transfer of funds into the ambulance equipment fund. These transfers are necessary to allow for the purchase of new ambulances when necessary.

 

The Legacy @ Park View Board of Trustees; Pam Gindlesberger, Larry Rumburg, Larry Gustafson, and Richard Pickler; and Administrator, Nancy Conyac, presented their 2011 appropriation request.  At the request of Pam Gindlesberger, Marty Long made the motion to recess into executive session for 15 minutes to discuss contractual matters. Madison Traster seconded the motion, and it passed unanimously. After 15 minutes the meeting continued in open session. Marty Long made the motion to recess into executive session for an additional 5 minutes. Madison Traster seconded the motion, and it passed unanimously. After 5 minutes, the meeting continued in open session.

 

                Economic Development Board Members, Ray Velasquez, Tim Cantrell, and Cathy Tyler, met with the commissioners. Marty Long made the motion to recess into executive session for 30 minutes to discuss non-elected personnel. Madison Traster seconded the motion, and it passed unanimously. After 30 minutes the meeting continued in open session.

 

                Madison Traster made the motion to approve the bid of $78,455 from A-Lert Roof Systems, and to approve the following bids for ancillary work to complete the project: Tatro Plumbing - $6,985.00; Ross of Ulysses - $7,620.00; Siren removal - $5,500.00; Alltech Electrical Service $8,500.00; and crane rental - $450.00/hour. Marty Long seconded the motion and it passed unanimously. Later in the day, it was learned that, due to the volatility of the steel market, and more than 30 days had lapsed since the original quote for the roof, there was an increase of $1,790.00 to $80,245.00. The commissioners agreed to this amount. The clerk will notify the roofing company and other contractors regarding their bids.

 

                Marty Long made the motion to adjourn at 5:35 p.m. Madison Traster seconded the motion, and it passed unanimously.

 

 

 

 

___________________________                                 ____________________________

Linda McHenry, County Clerk                                                     Carl Higgs, Chairman