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                                              GRANT COUNTY CEMETERY DISTRICT

                                                               MEETING MINUTES

                                                                  March 31, 2010


MEMBERS PRESENT: Members, Chairman Darrin Figgins, David Schell, Cecil Simpson, Kathy Olson Wilson and Don Dunn.




STAFF PRESENT: Sexton Robert Brown and Secretary Paula Shapland


PUBLIC PRESENT: Susie Randles, LeAnn Alcala, Gene White, Linda White, Everett Bray, Ronald Craft, Calvin Hall, Rita Hall, Marie Dowell, Merle Nickerson, Jessie Nickerson, Denise Dowell, Susan Mason, DeDe Lane, Dana McDaniel, Dennis Leighty, Rita Gee.


Chairman Darrin Figgins called the Annual Meeting to order in the Conference Room of the Grant County Court House at 12:00 noon.


Chairman Darrin Figgins recognized Ronald Craft to address the Board.  Mr. Craft had requested an opportunity to visit with the board by letter.  Mr. Craft asked Calvin Hall to speak for the group.  Mr. Hall asked for facts about watering the cemetery grounds in the future.  He indicated there was talk on the street that the board was not going to water anymore.  Chairman Figgins explained the current water situation and the status of ongoing discussion with the city to provide water for the existing grounds and the future expansion.  He referred to the agreement that is on the current agenda for discussion.  David Schell said he was the one that made the statement about not watering and it was due to his concerns about being a landowner and not wanting to raise taxes to water the grounds.  He said, as a dry land farmer, he knew it could be done.  Kathy Olson Wilson concurred with this comments.  The visitors were updated on the status of talks with the city and also filled in on the history of watering the grounds based on the need for the city to get rid of excess water in the ponds and the current need to conserve and water efficiently.  Following discussion, several in the group expressed good comments about the appearance of the grounds.  They also want to be advised if they need to go to the city to address them about water for the cemetery.


Chairman Figgins asked for nominations to fill the position of David Schell and Cecil Simpson for  4-year terms on the board.  Kathy Olson Wilson moved, Don Dunn seconded, that David Schell and Cecil Simpson be elected to serve and that the nominations cease.  There were no further nominations.  Motion carried to re-elect David Schell and Cecil Simpson by vote of those present.


Chairman Darrin Figgins asked for nominations for the position of Chairman.  David Schell nominated Darrin Figgins.  Kathy Olson Wilson seconded the motion, and it carried unanimously.  Kathy Olson Wilson nominated Don Dunn as Vice-Chairman and Cecil Simpson, seconded the motion.  Don Dunn nominated Cecil Simpson for Vice-Chairman, David Schell seconded the motion. There were no further nominations.  Darrin Figgins called for the vote.  Members vote:  4 for Dunn; 1 for Simpson.   


Chairman Darrin Figgins resumed the regular business meeting.  He welcomed the visitors to stay for the remaining meeting.


David Schell moved, Kathy Olson Wilson seconded, that the minutes of January 10, 2010 be approved. 


The Financial Reports and Check Register for the 1st quarter were reviewed and approved upon motion by Cecil Simpson and second by Don Dunn.  Kathy Olson Wilson indicated that the tax revenues may be down this year from what is expected.  Later in the meeting County Treasurer Rita Gee advised that the state shortage doesn't affect local tax revenues.   Cemetery tax revenue is based on ad valorum taxes that residents pay.


Sexton Report:  Robert Brown advised the Board of his activity including watering, spraying chemicals, painting, servicing equipment.  Wilbur Schmidt and Leonard Oxford will be returning this year.  He needs a new weed eater this year. 



Project Update:  Road plans were reviewed.  The Board expected to have a bid packet instead of just updated plans and want to have a bid packet for review soon.  They indicated they only want to do curb and gutter and do not want the 12' compaction included in the bid.  They also want the irrigation bid packet so the existing system can be improved.  The draft water agreement with the city was reviewed.  Members expressed concern about where the water meter will be located and also want the agreement revised to have filler language removed.  Chairman Figgins will go back to the Administrator and work on a revised agreement.  Sexton Brown is going to get a price for a water meter. 


Gas Royalties.  Member reviewed an offer from Cobra Petroleum Co to purchase royalties.  David Schell moved, Kathy Olson seconded, to decline the offer.  Carried unanimously. 


There being no further business, Kathy Olson Wilson moved, Cecil Simpson seconded, that the meeting be adjourned at 1:50 p.m.