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            The Board of County Commissioners met in regular session at 9:00 a.m. with all members and the County Clerk present.


            Sally Brown, Russell Child Development Center, thanked the commissioners for the county’s support and presented them with a box of cookies.


            The monthly department head meeting was held with the following in attendance:  Pete Clinesmith, Noxious Weed Director; Nancy Ramski, Civic Center Building and Grounds Manager; Rita Gee, Treasurer; Sherry Thompson, Health Department Administrator; Ronald Lofland, Transfer Station Manager; Todd Hampton, City/County Building Official; John Crosby, Fire Chief; Frank Goldsby, Public Works Administrator; Tom Kramer, Road Foreman; and Sean Gooding, Emergency Medical Services Administrator. 


            Becky Jewett, President of the Kansas Emergency Management Association, presented Don Button with the New Coordinator of the Year Award from that organization.


            Gene Schwein made the motion to approve the minutes of the November 26, 2002 meeting and the claims against the various funds of the county.  Carl Higgs seconded the motion and it passed unanimously following clarification of two vouchers.


            Faye Trent, Great Plains Development, talked to the commissioners about possible Community Development Block Grant (CDBG) money to help fund a new health department or to remodel an existing building for this purpose.  She stated that the maximum amount you can receive from a CDBG is $400,000.  Ms. Trent presented a timeline for the project.  She said it is preferred that a preliminary architect report, administrator, and additional funding be in place when the application is filed.  The deadline to file for a 2004 grant is October 1, 2003.  The county would pay preliminary costs.  She explained that the county could pay the architect and administrator with its matching money and not have to go through the procurement process for an architect and administrator.  Ms. Trent said she could start collecting information from the health department right away.  She also said she would look for other grants that might be available to help with this project.  The commissioners authorized Ms. Trent to start gathering information for the project.  Sherry Thompson, Health Department Administrator, was called and came to the meeting to learn what is needed from her department. 


            Todd Hampton, City/County Building Official, presented Ordinances 1109, 1110, and 1111 that were reviewed and approved by the commissioners.  He presented a re-plat for the Henson property and it was approved.  A plat for the Gile subdivision was also reviewed and approved by the commissioners.  Mr. Hampton presented the new zoning regulations.  He explained that the new regulations are user friendly with information more easily found.  Carl Higgs made the motion to adopt the new zoning regulations.  Gene Schwein seconded the motion and it passed unanimously.  The new regulations will be effective January 1, 2003.


            Don Button, Safety Coordinator, presented information from the safety committee.  Safety training for the various departments was discussed.  He explained that the safety committee would review the mandated training every year.  Mr. Button presented safety committee by-laws for the commissioners’ review.  He also showed new forms that will be used for reporting accidents and near misses if our insurance carrier and county attorney approve them.


            Ron Lofland, Transfer Station Manager, reported that rates for the county’s construction and demolition pit are lower than surrounding areas.  Therefore, we are receiving this type of waste from other counties.  He said some are not taking refuse from outside their county.  He will research this and check with comparable counties to see what their fees and policies are.  Frank Goldsby, Public Works Administrator, attended this portion of the meeting.  Randy Case, Murphy Tractor and Equipment Company Territory Manager, attended the bid opening for a replacement backhoe for the Transfer Station.  Foley Tractor bid $66,047 for a Caterpillar backhoe/loader, Berry Tractor and Equipment Company bid $61,110 for a Komatsu backhoe/loader, and Murphy Tractor and Equipment bid $66,825 for a John Deere backhoe/loader.  Carl Higgs made the motion to approve the best bid from Foley Tractor of $66,047.  Gene Schwein seconded the motion and it passed unanimously. 


            Gene Schwein made the motion to approve Resolution 02-07 authorizing Grant County to be listed as a named party in legal action by the Kansas Association of Counties with respect to demand transfer payment reductions recently made by Governor Graves.  Carl Higgs seconded the motion and it passed unanimously.


            Based on the endorsement of the county attorney, Carl Higgs made the motion to approve the revised dissolution policy adopted by the Grant County Economic Development Corporation (GCEDC) at their October 15, 2002 meeting.  Gene Schwein seconded the motion.  Following discussion on the possibility that the GCEDC may need to modify their by-laws to conform to the policy, the motion passed unanimously.  If the corporation ever dissolves, the new policy is more restrictive than is actually required by law.


            With the approval of the county attorney, Carl Higgs made the motion for the use of diversion money to build a new evidence locker for the Law Enforcement Center at a cost not to exceed $1,000. Gene Schwein seconded the motion and it passed unanimously.


            Gene Schwein made the motion to approve the purchase of a Fujitsu flatbed scanner at a cost of $6,150 and imaging products and installation totaling $2,208 for a grand total of $8,358 for the Register of Deed’s office.  The Register of Deeds technology fund will be utilized for part of the purchase with the remaining funds to be paid by the Register of Deed’s regular fund.


            Carl Higgs made the motion to adopt the county’s work and holiday calendar for 2003.  Gene Schwein seconded the motion and it passed unanimously.


            The commissioners adjourned to meet again in regular session on December 17, 2002.


Linda McHenry, County Clerk                                      Madison Traster, Chairman