C20091201 December 1, 2009
The Board of County Commissioners met in regular session at 9:00 a.m. with all members and the County Clerk present.
The monthly department head meeting was held with the following in attendance: Randy McCauley, Road Department Administrator; David Graber, Transfer Station Manager; Lynette Metcalf, Health Nurse; Rita Gee, Treasurer; John Crosby, Fire Chief; Jerry Jo Deckert, EMS Director; J.D. Neufeld, Civic Center Manager; Lance Babcock, Sheriff; Don Button, Emergency Management Coordinator; and Tom Fuhrmann, Appraiser.
Marty Long made the motion to approve the minutes of the November 13, 2009 meeting and the claims against the various funds of the county. Madison Traster seconded the motion. Following clarification of two vouchers motion passed unanimously.
At Randy McCauley's request, Marty Long made the motion to recess into executive session for 5 minutes to discuss contractual matters. Madison Traster seconded the motion and it passed unanimously. After 5 minutes the meeting continued in open session.
Bob Moore, Insurance Agent, reported there is no change in the dental or vision premiums for 2010.
Bids were opened for demolition of the old care home. Pete Wood Excavating bid $69,500.00; Smiley Service, LLC bid $105,076.00; Metcalf Trucking, Inc. bid $44,000.00; Jim Wilson Crane Service bid $152, 500.00; and Jordan Disposal Service of Joplin Missouri bid $79,480.00. Marty Long made the motion to accept the low bid of $44,000.00 from Metcalf Trucking, Inc. for demolition of the old care home. Madison Traster seconded the motion and it passed unanimously.
Don Button, Emergency Management Coordinator, requested approval to purchase a repeater and an antenna to be installed at the hospital. Madison Traster made the motion to accept the bid from Snyder Radio for the repeater and antenna in the amount of $11,864.00 with the understanding that the coax is an estimate and might be a little less or a little more depending on the footage. Marty Long seconded the motion and it passed unanimously. Mr. Button asked if the county would be willing to be the host county to purchase and set up two training trailers for the state. One trailer will be housed in Grant County and one will go to Eastern Kansas. Mr. Button will take care of all the paper work involved with this. Marty Long made the motion that Grant County serve as the host County and the conduit for funds from the federal government for delivery and set up of two complete trailers as long as there are no special provisions in the accounting process for this. Madison Traster seconded the motion and it passed unanimously. Mr. Button assured everyone that it was his understanding that the money could go in and out of his fund as other grants he has received. Marty Long made the motion to appoint Don Button as the county?s representative to the Southwest Kansas Emergency Planning Council. Madison Traster seconded the motion and it passed unanimously.
Discussion was held on the courthouse roof. The commissioners recommended calling Aqua Shield Roofing and Mike Anderson to see if they would be able to give us their opinion on what needs to be done. The clerk will make those calls.
J.D. Neufeld, Civic Center Manager, discussed the restroom renovation project. The decision was made to replace broken or worn toilets, sinks, etc., thoroughly clean the floors, and continue with other maintenance as needed rather than renovate the restrooms because of the cost. Mr. Neufeld presented quotes for replacing the main electric disconnect at the Civic Center, purchasing 2 new office computers, redoing the storage room in the auditorium, and replacing the stove in the main kitchen. He will bring final quotes for replacing the main electric disconnect to the next meeting. The cost for this can be paid from the building fund. Mr. Neufeld said his priority is a new computer for the secretary and the stove. Marty Long made the motion to purchase a stove for the main kitchen at a cost of $4,264.00 to be paid from the equipment fund, and to purchase 2 computers, software and a monitor for the office at a cost of $1,909.04 to be paid from the Park Maintenance Fund. Madison Traster seconded the motion and it passed unanimously. Chairman Higgs asked Mr. Neufeld to have his department check the courthouse roof on a regular basis at least every two weeks and to keep the roof clear of debris.
Marty Long made the motion to recess into executive session for 10 minutes to discuss non-elected personnel. Madison Traster seconded the motion and it passed unanimously. After 10 minutes the commissioners recessed into executive session for 45 minutes to discuss non-elected personnel. After 45 minutes the meeting continued in open session.
Madison Traster made the motion to appoint Lynette Metcalf as Interim Health Department Administrator until the position is filled. Marty Long seconded the motion and it passed unanimously.
The commissioners adjourned to meet again in regular session at 9:30 a.m. on December 15, 2009.
Linda McHenry, County Clerk Carl Higgs, Chairman