The Board of County Commissioners met in
regular session at 9:30 a.m. with all members and the County Clerk present.
Marty Long made the motion to approve the
minutes of the April 7 and April 10, 2009 meetings and the claims against the
various funds of the county. Madison Traster seconded the motion and following
clarification of several vouchers, the motion passed unanimously.
Don Button, Emergency Management
Coordinator, presented a declaration of disaster regarding the March blizzard
which was approved by the commissioners. There is a possibility of receiving
reimbursement of $70,000 if there is a federal declaration for this.
Steve Alford, Hospital Board Member, talked
to the commissioners about the possibility of changing the name of the
hospital. He asked the commissioners opinion regarding this. The commissioners
gave their approval to change the name of the hospital if that is what the hospital
Robin Hathaway, County Attorney, and Lance
Babcock, Sheriff, opened the tax foreclosure sale for bids at 10:00 a.m. Rita
Gee, Treasurer, also attended this meeting. Lot 8 Block 17 Henry Miller
Addition sold for $400 to Ms. Elizabeth Salmon, Wichita, Kansas. Lots 4, 5
& 6 Block 17 Original Townsite sold to Mr. Greg Dinkel, Dodge City, Kansas for
Ginger Anthony, Museum, said they need to
replace the windows in the front of the museum. JR’s Glass has recommended
leaving the metal frame and replacing the windows with tinted glass. He said
the cost would be $485.00 per window for 5 windows. Mrs. Anthony said the
museum has the money to pay for this. The commissioners approved this request. Mrs.
Anthony informed the commissioners that the historical society repaired the
outside of some of the buildings by painting, etc. at a cost about $4,200.00.
Mrs. Anthony also reported there was water dripping from the ceiling in
December when it hadn’t rained or snowed. She said the March snow and the last
2 rains, there hasn’t been a problem. The commissioners said it sounds like it
could be a condensation problem. Commissioner Long said he would ask Craig Malone
to look at the problem and get his opinion on what needs to be done.
Bids were opened for cleaning the
courthouse. Of the two bids received, only one met the necessary criteria. Marty
Long made the motion to accept the proposal submitted by Busy Bee Cleaning
Service in the amount of $26,760/year. Madison Traster seconded the motion and
it passed unanimously.
Randy McCauley, Road Department Administrator,
presented 3 bids for sealing sand. Madison Traster made the motion to accept
the low bid from Eastern Colorado Aggregate in the amount of $11.00/ton for
CM-C ½” crushed and $3.00/ton for CMA uncrushed. Marty Long seconded the
motion and it passed unanimously. Mr. McCauley reported there is $350,000 in
the road budget and $250,000 in the Special Highway fund for asphalt this year.
He asked if he can solicit bids for asphalt work for the year. Approval was
given for this. Mr. McCauley asked permission to hire a new person replacing
one of the vacant positions from last year. The commissioners approved his
request to hire a new person.
Duane Cheney, R C & D, and Gene
Pflughoft, Economic Development Director, met with the commissioners. Mr.
Cheney introduced himself and presented their Annual Plan of Work, annual
report and other information regarding R C & D.
The commissioner s recessed for lunch with
the City of Ulysses at Park View Assisted Living. The following were in
attendance from the city: Council Members, Ann Papay, John Battin, John Duran,
Ed Wiltse and new members Larry Velasquez and Tim McCauley. Daron Hall, City
Administrator, and Mary Smith, City Clerk, were also present. General
discussion was held. The city council will meet with the commissioners May 5,
2009 at 6:00 p.m. in the commissioners’ room at the courthouse for the purpose
of selecting committee members to study the feasibility of city/county
Marty Long made the motion to approve a
rental agreement with Utility Services Associates Construction Company, Inc.
for $600.00 per month. The property being rented is located at 408 S. Court,
Ulysses, Kansas and will be leased for six months. Madison Traster seconded the
motion and it passed unanimously.
Marty Long made the motion to recess into
executive session for 20 minutes to discuss non-elected personnel matters.
Madison Traster seconded the motion and it passed unanimously. After 20 minutes
the meeting continued in open session.
Robin Hathaway, County Attorney, reported
she received a judgment on the CDBG Micro-loan for U Town Cycles. In other
business, Attorney Hathaway said law enforcement would like to purchase 3
packages of Rosetta Stone in order to learn to speak Spanish. Marty Long made
the motion to approve the purchase of 3 Rosetta Stone packages at a cost of
$549.00 each to be paid from the diversion fund. Madison Traster seconded the
motion and it passed unanimously.
Lance Babcock, Sheriff, requested an
executive session. Marty Long made the motion to recess into executive session
for 15 minutes to discuss non-elected personnel. Madison Traster seconded the
motion and it passed unanimously. After 15 minutes the meeting continued in
open session. Sheriff Babcock explained the current county policy on sick leave
donation says an employee has to be employed a year before utilizing this
policy. Marty Long made the motion to amend the county’s policy to state an
employee has to be an employee in good standing for 6 months to qualify for
donated sick leave.
The commissioners adjourned to meet again in
regular session on May 5, 2009 at 9:30 a.m.
Linda McHenry, County Clerk Carl