C20080304 March
4, 2008
The Board of County Commissioners met in regular
session at 9:00 a.m. with all members and the County Clerk present.
The monthly department head meeting was held
with the following in attendance: Lance Babcock, Sheriff; Anita Alvarado,
Health Department Administrator; Rita Gee, Treasurer; Jerry Jo Deckert, EMS
Director; J.D. Neufeld, Civic Center Building and Grounds Manager; David
Graber, Transfer Station Manager; Randy McCauley, Road Department
Administrator; Mary K. Sullivan, Register of Deeds; and John Crosby, Fire
Chief.
Carl Higgs made the motion to approve the
minutes of the February 19, 2008 meeting and the claims against the various
funds of the county. Madison Traster seconded the motion and it passed
unanimously.
Madison Traster made the motion to purchase
CountyWorks email software plug in and the installation and configuration labor
from Nex-Tech at a cost of $1,620.00. Carl Higgs seconded the motion and it
passed unanimously.
Discussion was held on the Senior Citizen’s
proposal to remodel and move to the old care home when it is vacated.
Carl Higgs made the motion to proclaim April as
Fair Housing expressing the hope that this year’s observance will promote fair
housing practices throughout the county. Madison Traster seconded the motion
and it passed unanimously.
Madison Traster made the motion to approve a
Wellness Program for full time county employees and their spouses with the
county paying 100% of the cost of said program. Carl Higgs seconded the motion
and it passed unanimously.
Tommy Martin, SMC Consulting Engineers, and Todd
Hampton, City/County Building Official, presented information regarding the
proposed Wal-Mart store for Ulysses. Mr. Martin requested the commissioners
approve the zoning change for the store. Marty Long made the motion to approve
Resolution 08-05 amending the zoning district map for this area from A-L
(Agricultural) to C-3 (Highway Commercial). Carl Higgs seconded the motion and
it passed unanimously. Carl Higgs made the motion to approve the final plat for
the Wal-Mart Addition. Madison Traster seconded the motion and it passed
unanimously.
In other business, Carl Higgs made the motion to
amend the Official Zoning Regulations of the Ulysses-Grant County Metropolitan
Area Planning Commission as follows: The “Zoning Regulations” Article X, Table
VIII-1, as adopted by Ordinance 1110, are hereby amended by adding the
following to the table of uses allowed outright in the C-O, C-1 and C-3 Zoning
Districts as follows: Emergency Services, Public and Equivalent Private
Commercial. Madison Traster seconded the motion and it passed unanimously.
Madison Traster made the motion to adopt Resolution 08-06 amending the official
zoning map by rezoning certain property from R-1 (Residential) to C-O
(Commercial Office). Carl Higgs seconded the motion and it passed unanimously.
Randy McCauley, Road Department Administrator, Luie
Diaz, Shop Foreman, and Jim Moyer, local citizen, met with the commissioners.
Mr. Moyer requested a mile of road be opened. Mr. Moyer and Mr. McCauley
confirmed the approval of property owners adjoining the requested road. Madison
Traster made the motion to allow the road department to open Road 4 for 1 mile
from Road L to Road M. Carl Higgs seconded the motion and it passed
unanimously. Mr. McCauley presented final plans for a noxious weed chemical
storage building. Bids will be opened at the April 1st meeting. Approval
was given to solicit bids for road sealing material. Discussion was held on
overhauling a truck motor. The truck is a 1999 Kenworth. Approval was given to
have the truck overhauled by Liberal Kenworth. Mr. McCauley presented repair
statistics on a 1998 Kenworth. He requested approval to solicit bids for a new
truck to replace this truck since it is on the 5-year plan to be replaced.
Approval was given for this.
Robin Hathaway, County Attorney, presented the
tax sale petition for the commissioners’ signatures. The tax sale will be held
April 15, 2008 at 10:00 a.m.
Mary Jo Dimitt, Busy Bees Cleaning, discussed
washing the courthouse windows. The county will advertise for this cleaning the
exterior windows at the courthouse.
J.D. Neufeld, Civic Center Building and Grounds
Manager, and Scott Nichols, Chamber of Commerce Director, presented information
on a projector for the civic center. Mr. Nichols explained that renting a
projector is about $500.00. He proposed purchasing a projector with the cost to
be shared by the county, Tourism, and the UP Fund. Carl Higgs made the motion
to approve the purchase a 5,200-lumen projector at a cost of $4,559.00 plus
shipping. Madison Traster seconded the motion and it passed unanimously. Two
bids were received for spraying county property. Marty Long made the motion to
accept the low bid of $2,600.00 from K & K Lawn Care. Madison Traster
seconded the motion and it passed unanimously. Discussion was held on
remodeling the main bathrooms at the Civic Center and updating those in the
South Room. The decision was made to have specifications developed so the
remodel project can be advertised for bids. Mr. Neufeld will check with Bob
Forsen to see if he can work on this project right away. The commissioners
stressed that they want the bathrooms done right, not a patch job.
De De Lane, Solid Waste Committee, presented an
updated membership list which was reviewed and approved by the commissioners.
Madison Traster made the motion to accept the
quote from DV Douglass Roofing, Inc. in the amount of $1,895.00 to repair the
courthouse roof. Carl Higgs seconded the motion and it passed unanimously.
Jerry Jo Deckert, EMS Director, met with the
commissioners. Carl Higgs made the motion to recess into executive session for
25 minutes to discuss personnel matter. Madison Traster seconded the motion and
it passed unanimously.
Lance Babcock, Sheriff, requested approval to
purchase a Band-It Prisoner Transport and Courtroom Control System electric
control device at a cost of $875.00. Carl Higgs made the motion to approve the
purchase. Madison Traster seconded the motion and it passed unanimously.
The commissioners adjourned to meet again in
regular session on March 18, 2008.
_____________________________ ___________________________
Linda McHenry, County Clerk Marty
Long, Chairman