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C20080304                                                                                                     March 4, 2008

 

            The Board of County Commissioners met in regular session at 9:00 a.m. with all members and the County Clerk present.

 

            The monthly department head meeting was held with the following in attendance: Lance Babcock, Sheriff; Anita Alvarado, Health Department Administrator; Rita Gee, Treasurer; Jerry Jo Deckert, EMS Director; J.D. Neufeld, Civic Center Building and Grounds Manager; David Graber, Transfer Station Manager; Randy McCauley, Road Department Administrator; Mary K. Sullivan, Register of Deeds; and John Crosby, Fire Chief.

 

            Carl Higgs made the motion to approve the minutes of the February 19, 2008 meeting and the claims against the various funds of the county. Madison Traster seconded the motion and it passed unanimously.

 

            Madison Traster made the motion to purchase CountyWorks email software plug in and the installation and configuration labor from Nex-Tech at a cost of $1,620.00. Carl Higgs seconded the motion and it passed unanimously.

 

            Discussion was held on the Senior Citizen’s proposal to remodel and move to the old care home when it is vacated.

 

            Carl Higgs made the motion to proclaim April as Fair Housing expressing the hope that this year’s observance will promote fair housing practices throughout the county. Madison Traster seconded the motion and it passed unanimously.

 

            Madison Traster made the motion to approve a Wellness Program for full time county employees and their spouses with the county paying 100% of the cost of said program. Carl Higgs seconded the motion and it passed unanimously.

 

            Tommy Martin, SMC Consulting Engineers, and Todd Hampton, City/County Building Official, presented information regarding the proposed Wal-Mart store for Ulysses. Mr. Martin requested the commissioners approve the zoning change for the store. Marty Long made the motion to approve Resolution 08-05 amending the zoning district map for this area from A-L (Agricultural) to C-3 (Highway Commercial). Carl Higgs seconded the motion and it passed unanimously. Carl Higgs made the motion to approve the final plat for the Wal-Mart Addition. Madison Traster seconded the motion and it passed unanimously.

 

            In other business, Carl Higgs made the motion to amend the Official Zoning Regulations of the Ulysses-Grant County Metropolitan Area Planning Commission as follows: The “Zoning Regulations” Article X, Table VIII-1, as adopted by Ordinance 1110, are hereby amended by adding the following to the table of uses allowed outright in the C-O, C-1 and C-3 Zoning Districts as follows: Emergency Services, Public and Equivalent Private Commercial.  Madison Traster seconded the motion and it passed unanimously. Madison Traster made the motion to adopt Resolution 08-06 amending the official zoning map by rezoning certain property from R-1 (Residential) to C-O (Commercial Office). Carl Higgs seconded the motion and it passed unanimously.

 

            Randy McCauley, Road Department Administrator, Luie Diaz, Shop Foreman, and Jim Moyer, local citizen, met with the commissioners. Mr. Moyer requested a mile of road be opened. Mr. Moyer and Mr. McCauley confirmed the approval of property owners adjoining the requested road. Madison Traster made the motion to allow the road department to open Road 4 for 1 mile from Road L to Road M. Carl Higgs seconded the motion and it passed unanimously. Mr. McCauley presented final plans for a noxious weed chemical storage building. Bids will be opened at the April 1st meeting. Approval was given to solicit bids for road sealing material. Discussion was held on overhauling a truck motor. The truck is a 1999 Kenworth. Approval was given to have the truck overhauled by Liberal Kenworth. Mr. McCauley presented repair statistics on a 1998 Kenworth. He requested approval to solicit bids for a new truck to replace this truck since it is on the 5-year plan to be replaced. Approval was given for this.

 

            Robin Hathaway, County Attorney, presented the tax sale petition for the commissioners’ signatures. The tax sale will be held April 15, 2008 at 10:00 a.m.

 

            Mary Jo Dimitt, Busy Bees Cleaning, discussed washing the courthouse windows. The county will advertise for this cleaning the exterior windows at the courthouse.

 

            J.D. Neufeld, Civic Center Building and Grounds Manager, and Scott Nichols, Chamber of Commerce Director, presented information on a projector for the civic center. Mr. Nichols explained that renting a projector is about $500.00. He proposed purchasing a projector with the cost to be shared by the county, Tourism, and the UP Fund. Carl Higgs made the motion to approve the purchase a 5,200-lumen projector at a cost of $4,559.00 plus shipping. Madison Traster seconded the motion and it passed unanimously. Two bids were received for spraying county property. Marty Long made the motion to accept the low bid of $2,600.00 from K & K Lawn Care. Madison Traster seconded the motion and it passed unanimously. Discussion was held on remodeling the main bathrooms at the Civic Center and updating those in the South Room. The decision was made to have specifications developed so the remodel project can be advertised for bids. Mr. Neufeld will check with Bob Forsen to see if he can work on this project right away. The commissioners stressed that they want the bathrooms done right, not a patch job.

 

            De De Lane, Solid Waste Committee, presented an updated membership list which was reviewed and approved by the commissioners.

 

            Madison Traster made the motion to accept the quote from DV Douglass Roofing, Inc. in the amount of $1,895.00 to repair the courthouse roof. Carl Higgs seconded the motion and it passed unanimously.

 

            Jerry Jo Deckert, EMS Director, met with the commissioners. Carl Higgs made the motion to recess into executive session for 25 minutes to discuss personnel matter. Madison Traster seconded the motion and it passed unanimously.

 

            Lance Babcock, Sheriff, requested approval to purchase a Band-It Prisoner Transport and Courtroom Control System electric control device at a cost of $875.00. Carl Higgs made the motion to approve the purchase. Madison Traster seconded the motion and it passed unanimously.

 

            The commissioners adjourned to meet again in regular session on March 18, 2008.

 

 

 

_____________________________                                      ___________________________

Linda McHenry, County Clerk                                      Marty Long, Chairman