January 15, 2008
The Board of County Commissioners met in regular
session at 9:30 a.m. with all members and the County Clerk present.
Carl Higgs made the motion to approve the
minutes of the January 4, 2008 meeting and the claims against the various
funds. Madison Traster seconded the motion and it passed unanimously.
Carl Higgs made the motion to elect Marty Long
as Chairman for 2008. Madison Traster seconded the motion and it passed.
Carl Higgs made the motion to approve items 2 –
19 on the organizational agenda as reviewed by the commissioners. Madison
Traster seconded the motion and it passed unanimously. The agenda follows.
Grant County Organizational Agenda – January 15, 2008
9:30 a.m. Approve Minutes and Public Forum
1. Elect Chairman
2. Select Meeting Dates and Times for the Year
1st Tuesday of month – 9:00 a.m.
3rd Tuesday of month – 9:30 a.m.
3. Designate Official Depositories
Grant County Bank
Western State Bank
Bank of Ulysses
4. Designate Official Newspaper(s)
a. Ulysses News
5. Give Treasurer the Authority to Invest County Funds to the Best Interest of the County
Clerk Chief Purchasing Agent, Federal & State Withholding Tax Agent, Social
Security Agent, Kansas Public Employees Retirement System Agent and Insurance
Agent for the County, as well as Public Information Officer, Freedom of
Information Officer, and the Americans with Disabilities Act Coordinator.
7. Appoint Randy McCauley Road and Bridge
8. Appoint Ramon Clinesmith as Noxious Weed Director
9. Appoint David Graber as Transfer Station Manager
10. Appoint J.D. Neufeld as Civic Center Building and Grounds Manager
11. Appoint Anita Alvarado as Health Department
12. Appoint Dr. Johnson as County Health Officer
13. Appoint Don Button as Emergency Management
14. Appoint Jerry Jo Deckert as Emergency Medical
15. Appoint John Crosby as Fire Chief
that mileage be paid at $0.50 per mile when using personal vehicle for county
business (IRS 2008 mileage rate is 50 ½ cents per mile.)
the Following Administrative Heads for Approving Claims Against the Various
Funds of the County:
Lance Babcock for Sheriff’s Department and Juvenile Justice
Jerry Jo Deckert for Ambulance Funds
John Crosby for Fire Department Funds
Randy McCauley, Road Department Administrator, for Road & Bridge and
Noxious Weed Funds
David Graber for Transfer Station Funds
Tom Fuhrmann, Appraiser, for Appraiser
Mary K. Sullivan, Register of Deeds Funds
Rita Gee for Treasurer and Treasurer’s Special Funds
Robin Hathaway for Attorney Funds
Don Button for Emergency Management Funds
Anita Alvarado for Health Department Funds
J.D. Neufeld for Park Maintenance
Chairman of the Airport Board for Airport Funds
Linda McHenry for all Other Funds
a commissioner to serve as Grant County’s representative to weather
modification. Carl Higgs was appointed as the county’s representative for 2008.
19. Make Board Appointments.
Care Home Board – Pam Gindlesberger and Richard Pickler were reappointed
to the Care Home Board.
Board on Aging – Pam Menzie, Ray Velasquez and Jane Ann Prusa were
appointed to the Board on Aging.
Fair Board –The following be reappointed to the Fair Board: Daron Cowan,
Kevin Shapland, Katrina Benyshek, Terri Trotman, Dennis Deyoe, and Tony
Mental Health Representative –Larry Rumburg be reappointed
Safety Committee Appointments – Marty Long, Commissioner; Jerry Jo
Deckert, EMS Director; Luie Diaz, Road & Bridge; and Dale Godfrey,
Madison Traster made the motion to approve the
Risk Management Safety Policy for the county. Carl Higgs seconded the motion
and it passed unanimously.
Carl Higgs made the motion to adopt Resolution 08-01
authorizing and providing for the public sale of general obligation bonds for
the hospital. Madison Traster seconded the motion and it passed unanimously.
Randy McCauley, Road Department Administrator,
presented quotes for an 80 gallon, 7.5 HP, 3 phase, minimum of 24 cfm air compressor.
Carl Higgs made the motion to accept the bid of $1945.00 from Rick’s Lumber
and Rental. Madison Traster seconded the motion and it passed unanimously. Mr.
McCauley gave an update on the Prairie Dog control on certain property. The
property owner plans to drag the field to eliminate inactive holes before
treating the site.
Discussion was held on whether or not to proceed
with a tax sale even though there may only be 2 or 3 parcels. Madison Traster
made the motion to proceed with the tax sale for delinquent real estate taxes. Carl Higgs seconded the motion and it passed unanimously.
Carl Higgs made the motion to give county
employees a 3.5% COLA increase for 2008. Madison Traster seconded the motion
and it passed unanimously.
Carl Higgs made the motion to adopt a Resolution
08-02 in support of a balanced energy policy for Kansans including the
development of renewable energy resources and the use of fossil fuels. Madison
Traster seconded the motion and it passed unanimously.
Madison Traster made the motion to approve
ambulance bad debt write-offs in the amount $4,630.97. Carl Higgs seconded the
motion and it passed unanimously.
Carl Higgs made the motion to recess into
executive session for 30 minutes for the purpose of discussing financial
matters concerning the county. Madison Traster seconded the motion and it
The commissioners recessed for lunch with the
City of Ulysses at Park View Assisted Living. Those attending from the city
were: Thadd Kistler, Mayor; Mary Smith, Interim Administrator; and Council
Members, John Duran, John Battin, Scott Malone and Pete Woods. Chairman Long
informed the council that WEKANDO made the decision to form a Port Authority so
it would be in place if it’s needed in the future.
J. D. Neufeld, Civic Center Building and Grounds Manager, gave an update on cleaning the Walker Auditorium floor. Bids to
replace a mower were opened. Carl Higgs made the motion to approve the best bid
for a John Deere mower from Cornerstone Sales at a cost not to exceed
$19,451.55. The money for this will come from the county equipment fund.
Madison Traster seconded the motion and it passed unanimously. Bids were
reviewed for replacing the doors on the west side of the civic center main
building. Madison Traster made the motion to approve the bid from J R’s Glass
replacing doors on the west side of the civic center main building including a
push button for accessibility at a cost of $3510.00. The money for this will come
from the county building fund. Carl Higgs seconded the motion and it passed
Angie Ortiz, Local Citizen, reported she has
reserved the South Room and Kitchen for a benefit dinner for a person who has
cancer and requested fees for the rooms be waived. Carl Higgs made the motion
to waive the fees of $80 for the building but require a deposit of $80 which
will be returned if there are no damages or cleanup required. Madison Traster
seconded the motion and it passed unanimously.
The commissioners reviewed an inspection report
on the courthouse roof from Bob Forsen. Mr. Forsen has contacted the roofing
contractor to look at the bubbles and repair if necessary.
Loy Henderson, Undersheriff, was reappointed as Grant County’s representative to the Southwest Regional Juvenile Detention Center Advisory
Marty Long made motion to recess into executive
session for 10 minutes for the purpose of discussing financial matters. After
10 minutes the meeting continued in open session.
The commissioners adjourned to meet again in
regular session on February 5, 2008.
Linda McHenry, County Clerk Marty