of County Commissioners met in regular session at 9:00 a.m. with all members
and the County Clerk present.
department head meeting was held with the following in attendance: Rita Gee,
Treasurer; Frank Goldsby, Public Works Administrator; Mary K. Sullivan,
Register of Deeds; Sherry Thompson, Health Department Administrator; Jerry Jo
Deckert, EMS Director; Robin Hathaway, County Attorney; Lance Babcock, Sheriff;
Pete Clinesmith, Noxious Weed Director; David Wagner, Transfer Station Manager;
Don Button, Emergency Management Coordinator; John Crosby, Fire Chief; and Tom
Kramer, Road Foreman.
made the motion to approve the minutes of the November 15 and 17, 2005 minutes
and the claims against the various funds of the county. Carl Higgs seconded his
motion. Following clarification of two vouchers, the motion passed unanimously.
Goldsby, Public Works Administrator, Tom Kramer, Road Foreman, and Pete
Clinesmith, Noxious Weed Director, met with the commissioners. Carl Higgs made
the motion to recess into executive session for 15 minutes for the purpose of
discussing non-elected personnel. Marty Long seconded the motion and it passed
unanimously. After 15 minutes the meeting continued in open session. The
commissioners made the unanimous decision to make the following changes:
Due to restructuring, the position of Public Works
Administrator will not be filled following the retirement of Frank Goldsby in
In order to make more efficient use of labor and equipment,
the Noxious Weed Department will become part of the Road and Bridge Department,
effective January 1, 2006. Tom Kramer will be the administrator of the combined
The Transfer Station Manager and the Civic Center Building and
Grounds Manager will answer directly to the county commissioners effective
Rita Gee, Treasurer, and Robin
Hathaway, County Attorney, gave an update on the tax foreclosure sale. Ms.
Hathaway said there would be a certificate of title for each parcel. Discussion
was held on setting a minimum bid amount for each parcel. No final decision was
made on this. It was the consensus of all that some advertising should be done
for the sale as well as the required publication. In other business, Ms.
Hathaway told the commissioners she is looking at replacing some equipment in
her office including a computer and scanner.
David Wagner, Transfer Station
Manager, and Frank Goldsby, Public Works Administrator, reported that the pit
closure has been completed except for the final soil test. There was discussion
concerning unexpected charges for work done by Terracon. The decision was made
to pay the bill. Mr. Wagner also informed the commissioners that the backstop
where trash is dumped is broken with the estimated cost to repair of $3,000. In
order to save money the commissioners approved doing the repairs in house. Mr.
Wagner told the commission that since mice are continually damaging the
ductwork under the office at the transfer station he got bids to replace the
ductwork. Marty Long made the motion to approve the low bid not to exceed
$1,079.15 from Ross of Ulysses to remove the ductwork in the crawl hole and
replace it with sheet metal duct. Carl Higgs seconded the motion and it passed
Robin Hathaway, County Attorney,
Frank Goldsby, Public Works Administrator, Tom Kramer, Road Foreman, and Greg
Oliver, road department employee, met with the commissioners. Marty Long made
the motion to recess into executive session for 25 minutes for the purpose of
discussing non-elected personnel. After 25 minutes, the meeting continued in
Tom Kramer, Road Foreman, presented
information on a packer. The decision was made to wait until 2006 to consider
the purchase of a new packer.
Moore, Insurance Agent, discussed the county’s health insurance. He will check
back next summer or fall to see if the county wants to take bids for health
Gindlesberger and Larry Rumburg, Western Prairie Care Home Board, and Billie
Upshaw, Care Home Administrator, met with the commissioners. Discussion was
held on costs to update the care home. The estimated cost to make the required
repairs and renovations over a 2006-2008 timeline is $3,800,000. This amount
does not reflect the most current information from the State Fire Marshal’s
survey. Some of the items that need to be repaired or renovated are: HVAC;
electrical system; window replacement; room upgrades; and replacement of water
and sewer lines. The commissioners agreed with the logic for a new building
versus renovating the old one. The building is 40 years old, and has served its
useful life well. But the capital costs to stay in the building are getting
very high and funds could be better spent for a new building. A new facility
could be run more efficiently while providing the best possible services to
residents as well as allowing them more gracious living space with private
bathrooms. It was the consensus of everyone that there would need to be an
election on this matter. The Care Home Board will come to a meeting after the
first of the year to discuss further plans.
John Crosby, Fire Chief, and Jerry
Jo Deckert, EMS Director, talked to the commissioners about transferring the
1996 ambulance to the fire station to be used as a mobile command vehicle. The
vehicle will also remain equipped to function as an ambulance if necessary. The
fire department has agreed to pay $17,500.00 to the ambulance department for
the vehicle. Ms. Deckert said she would like the money to go into her equipment
fund. The commissioners gave their approval for the transfer of the ambulance.
Discussion was held on transferring the rescue squad to the fire department.
Ms. Deckert said her department would be willing to help with equipment and
training for rescue. The commissioners said they had no problem with this. John
Crosby reported that he has put off the idea of purchasing a pumper/tanker
until 2006. Mr. Crosby presented quotes for new tables and chairs for the fire
station. These are items he had budgeted for this year. Marty Long made the
motion to allow the fire department to purchase new tables and chairs for the
low bid from Today’s Furniture not to exceed $7,454.70. Carl Higgs seconded the
motion and it passed unanimously.
Tom Fuhrmann, Terry Lawhon, Ann
Papay and Douglas Campbell met with the commissioners. Carl Higgs made the
motion to recess into executive session for 15 minutes to discuss pending
litigation with the county. Marty Long seconded the motion and it passed
unanimously. After 15 minutes the meeting continued in open session. Tom
Fuhrmann presented Landmark Appraisal’s gas and oil contract for the
commissioners’ review. Carl Higgs made the motion to renew the oil and gas
contract with Landmark Appraisal at a cost of $28,370.00. Marty Long seconded
the motion and it passed unanimously.
Don Button, Emergency Management
Coordinator, presented information for putting shutters on the windows of the
emergency management office and the emergency operation center. The decision
was made to get another quote for replacing the outside glass with a ¼ inch
laminated glass instead. Commissioner Long stated that he wanted to publicly
thank Mr. Button for the time he spent helping with the hurricane disaster in
Gene Pflughoft, Economic
Development Director, and Darren Wilkey, local citizen, presented a request for
the county to offer some sort of tax relief for a business that is planning to
relocate and expand. Mr. Pflughoft will contact the state to determine if the
business would qualify for the county’s tax abatement policy.
Pete Earles, Engineer, presented
information about his firm. He asked for the opportunity to do work for the
Carl Higgs made the motion to
approve Resolution 05-06, which approves amending the by-laws to the Kansas
Workers Risk Cooperative for Counties. Marty Long seconded the motion and it
Carl Higgs made the motion to
adjourn. Marty Long seconded the motion and it passed unanimously. The
commissioners will meet again in regular session on December 20, 2005.
Linda McHenry, County Clerk Madison