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            The Board of County Commissioners met in regular session at 9:30 a.m. with Chairman Carl Higgs and Members Madison Traster and Marty Long present. Linda McHenry, County Clerk, was also in attendance.


            Madison Traster made the motion to approve the minutes of the January 4, 2005 meeting and the claims against the various funds of the county. Marty Long seconded the motion and it passed unanimously.


            Gene Pflughoft, Economic Development Director, and Rod Kreie, Economic Development Board Member, met with the commissioners. Madison Traster made the motion to recess into executive session for 10 minutes for the purpose of discussing contractual matters. Marty Long seconded the motion and it passed unanimously. After 10 minutes the meeting continued in open session.


            Carl Higgs made the motion to appoint Madison Traster as chairman of the commissioners for 2005. Marty Long seconded the motion and it passed unanimously.


            Carl Higgs made the motion to approve Items 2-19 on the organizational agenda as amended. Marty Long seconded the motion and it passed unanimously. The organizational agenda follows:


1.         Elect Chairman


2.         Select Meeting Dates and Times for the Year


a.                   1st Tuesday of month – 9:00 a.m.

b.                  3rd Tuesday of month – 9:30 a.m.


3.         Designate Official Depositories


a.                   Grant County Bank

b.                  Western State Bank

c.                   Bank of Ulysses


4.         Designate Official Newspaper – Ulysses News


5.         Give Rita Gee, Treasurer, the Authority to Invest County Funds to the Best Interest of the County


6.         Appoint Linda McHenry, Clerk, Chief Purchasing Agent, Federal & State Withholding Tax Agent, Social Security Agent, Kansas Public Employees Retirement System Agent and Insurance Agent for the County, Public Information Officer, Freedom of Information Officer, and the Americans with Disabilities Act Coordinator.


7.         Appoint Frank Goldsby as Public Works Administrator


8.         Appoint Tom Kramer as Road Foreman


9.         Appoint Ramon Clinesmith as Noxious Weed Director


10.       Appoint Ronald Lofland as Transfer Station Manager


11.       Appoint Nancy Ramski as Building and Grounds Manager


12.       Appoint Sherill Thompson as Health Department Administrator


13.       Appoint Dr. Johnson as County Health Officer


14.       Appoint Don Button as Emergency Management Coordinator


15.       Appoint Sean Gooding as Emergency Medical Services Director


16.       Appoint John Crosby as Fire Chief


17.       Resolve that mileage be paid at $0.35 per mile when using personal vehicle for county business.


18.       Appoint the Following Administrative Heads for Approving Claims Against the Various Funds of the County:


a.                   Lance Babcock for Sheriff’s Department and Juvenile Justice

b.                  Sean Gooding for Ambulance Funds

c.                   John Crosby for Fire Department Funds

d.                  Frank Goldsby, Public Works Administrator, for Road Department Funds

e.                   Ramon Clinesmith for Noxious Weed Department Funds

f.                    Ronald Lofland for Transfer Station Funds

g.                   Tom Fuhrmann, Appraiser, for Appraiser

h.                   Mary K. Sullivan, Register of Deeds Funds

i.                     Rita Gee for Treasurer and Treasurer’s Special Funds

j.                    Robin Hathaway for Attorney Funds

k.                  Don Button for Emergency Management Funds

l.                     Sherill Thompson for Health Department Funds

m.                 Nancy Ramski for Park Maintenance

n.                   Chairman of the Airport Board for Airport Funds

o.                  Linda McHenry for all Other Funds


18.       Appoint Carl Higgs to serve as Grant County’s representative to weather modification.


19.       Make Board Appointments.


a.                   Reappoint Mike Brewer and Keric Sullivan to the Bob Wilson Memorial Hospital Board of Trustees.

b.                  Reappoint Richard Pickler and Pam Gindlesberger to the Western Prairie Care Home Board of Trustees.

c.                   Reappoint Jimmie Limper and Dewey Middleton to the Board on Aging

d.                  Reappoint Daron Cowan, Kevin Shapland, Dennis Deyoe, Tony Cavasos, Katrina Benyshek and Christa Moyer to the Fair Board.

e.                   Reappoint Larry Rumburg as a representative to Area Mental Health.


20.       Establish raises or cost of living increase for employees. A decision on this was tabled.


            Carl Higgs made the motion to pay dues in the amount of $4,172.02 to the Kansas Association of Counties for 2005. Marty Long seconded the motion and it passed unanimously.


            Tom Kramer, Road Foreman, and Frank Goldsby, Public Works Administrator, met with the commissioners.

·        Quotes for electrical work for the courthouse parking lot were opened. Dave’s Electric bid $2,845.00; Central States Mechanical bid $6,256.36; and Cott Electric bid $7,900.00. Carl Higgs made the motion to accept the low bid from Dave’s Electric of $2,845.00. Marty Long seconded the motion and it passed unanimously.

  • Mr. Goldsby requested permission to do interviews for the Transfer Station Manager position. Approval was given to proceed with this.
  • Discussion was held on purchasing a semi-tractor truck that would be used to pull a water tanker for the fire department and also be used by the road department when needed. A decision on this was tabled.
  •  Road projects for 2005 were discussed.
  • Mr. Goldsby reported that additional work will have to be done by the engineers for closure of the pit at the Transfer Station. Due to deviations from the original design to the actual trenches, a “Major” Permit Modification will have to be done and submitted to KDHE. Carl Higgs made the motion to approve the supplemental proposal from Terracon for an additional $2500 for design, application forms, and other necessary cost estimates and documentation that have to be done in order to proceed with the project. Marty Long seconded the motion and it passed unanimously.
  • A road-crossing permit for Pioneer Communications was reviewed and approved by the commissioners.


            Jack Fancher, local property owner, requested that the commissioners forgive the penalties and interest on delinquent taxes on property he had sold on contract. He explained that the person who purchased the property has not paid the taxes on the property since 1999. Robin Hathaway, County Attorney, attended this portion of the meeting. She reported that as far as she could determine there is no authority for the commissioners to abate the penalty and interest on taxes so the request was denied.


            Robin Hathaway, County Attorney, met with the commissioners to discuss her compensation. Carl Higgs made the motion that the county attorney be paid $46,481 base pay for 44 hours worked per month. Hours worked in excess of 44 hours in a month will be paid at the rate of $67.50 per hour and will be paid to the Hathaway Law Firm. Marty Long seconded the motion and it passed unanimously.


            Anita Mason, RRISK, presented Grant County’s 2004 report card as compiled by Kansas Action for Children, Inc. Ms. Mason asked if a pamphlet advertising the Kansas Tobacco Quitline can be sent out with county pay checks. The commissioners gave their approval for this to be done. Ms. Mason reported that RRISK would be coming to an end as of June 1. She explained that the school is going to continue some of the programs involved with RRISK. She also said she is contacting other organizations within the community to see what other programs might be done by the other organizations. She explained that their board wanted to make sure the commissioners were aware that the program is ending but they still need the budgeted county funds to finish out the year. The commissioners said the committed funds would be appropriated to RRISK.


            Lance Babcock, Sheriff, gave an update on his department.

  • He requested that the commissioners consider allowing him to hire another deputy.
  • Sheriff Babcock presented quotes for a new vehicle. No decision was made. He will talk to local dealers regarding the state’s partner program regarding equipment and vehicle purchases.


Chairman Traster instructed the Clerk to pay ¾ of the Park Maintenance/Fair Board

secretary wages from the Park Maintenance Fund and ¼ from the Fair Fund this year. In the past the salary was paid half from one fund and half from the other, which is not equitable.


            Marty Long made the motion to appoint Pam Menzie to the Board on Aging replacing Isidro Alcala who resigned. Carl Higgs seconded the motion and it passed unanimously.


            Marty Long made the motion to hire Pro Control of Lakin to trim the courthouse trees at a cost not to exceed $5,300.00. Carl Higgs seconded the motion and it passed unanimously.


            Carl Higgs made the motion to adopt Resolution 05-01, which approves the Bylaws and Interlocal Agreement for the Kansas County Association Multiline Pool agreeing to cooperate with other municipalities to form a self-insurance pool. Marty Long seconded the motion and it passed unanimously.


            The commissioners made the decision that Madison Traster would be Grant County’s delegate for the Kansas Legislative Policy Group (KLPG) and Carl Higgs would be alternate delegate. The commissioners made the unanimous decision to vote “yes” on the proposed amendment to the bylaws of KLPG, which would allow officers to serve two years in the same position instead of only one year.


            Carl Higgs made the motion to approve the request from the Register of Deeds for a Fujitsu Flatbed Scanner, software, installation and warranty at a cost of $4,253.59. Marty Long seconded the motion and it passed unanimously. Approval was also given to proceed with microfilming and scanning plat maps to security roll film at an estimated cost of $5,040.00. The Register of Deeds technology fund will be used to pay for the scanner and microfilming.


            Carl Higgs made the motion to adjourn. The motion was seconded by Marty Long and passed unanimously.


Linda McHenry, County Clerk                                      Madison Traster, Chairman